Project Coordinator - Full-time

The Project Coordinator works in partnership with the Project Management and Superintendent/Field teams to provide support on the day-to-day processes related to managing company projects. The Project Coordinator works under direct supervision only as needed and participates in a variety of project management activities, including managing subcontracts, submittals, change orders, production tracking, etc.

Primary Responsibilities/Essential Functions:

·         Draft pre-construction documents, including subcontracts, submittals, material sourcing sheet, key personnel letter(s), plans, addenda, specifications, and schedules for Project Manager review.

·         Set up and maintain project job files.

·         Assist with capturing and organizing production quantities both internal and subcontracted, coordinate finalized pay estimates with PM/PA/accounting to encompass approved documents from project owners.

·         Assist with change management through creation and tracking of change requests.

·         Solicit subcontractor and supplier quotes as necessary.

·         Track subcontractor invoices and payments.

·         Assist with the execution and submission of monthly project schedule updates.

·         Correspond with owners and design consultants as needed.

·         Prepare project meeting documents.

·         Aid with special projects for Project Managers

·         Provide overall support to operations personnel, including Project Managers and Superintendents

·         Manage daily orders from the field for concrete, base, asphalt, and all other materials with Project Managers/Superintendents/Foremen.

·         Order material as needed to keep crews moving without direction from superintendent and foreman based on approved 2-week schedule.

·         Serves as primary contact with outside vendors regarding material orders, to include scheduling and delivery to ensure the correct products and quantities are delivered in a timely manner to project sites.

·         Guarantee that all major orders which include Signal Poles/Conduit/large sewer/water utility orders, structure orders and reinforcement are received per shop drawings and quantities. Collect tickets, provide phase codes, and turn into PA for immediate processing.

·         Issue purchase orders with proper job cost codes/pay items to vendors when ordering materials needed for all job sites as requested by the Foremen, Superintendents, and Project Managers

·         Responsible for acquiring and maintaining all necessary excavation/ROW permits prior to the start of the job.

·         Responsible for the coordination of electric service to project, this entails obtaining addresses, submitting applications, meeting with reps on-site to discuss needs, ensuring sketches and invoices are received and processed.

·         Ensure all delivery tickets have pay items coded before forwarding to accounting.

·         Request, track, and ensure compliance of all Dig-Tess locate tickets on assigned projects.

·         Perform other duties as assigned.

·         Update Redlines with foreman provided information on a weekly basis for monthly submissions to owners. Compile all redlines for reconciliation at the end of the project for turnover.

·         Assist with retainage collection including documentation acquisition and on-site walkthroughs with internal and external staff.

 

Skills/Qualifications:

·         College Degree preferred, High school diploma or equivalent certification required.

·         Two to five years’ experience in the construction industry.

·         Valid Texas Driver’s License required.

·         Bilingual preferred (Spanish).

·         Advanced knowledge of the Microsoft Office suite.

·         Demonstrates effective written and oral communication skills.

·         Demonstrates analytical skills in areas of moderate complexity.

·         Demonstrates ability to read and comprehend simple instructions and correspondence.

·         Demonstrates the ability to effectively present in small group presentations with customers, clients, and employees.

·         Demonstrates the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

·         Demonstrates sound judgment in resolving matters of moderate scope and complexity.

·         Demonstrates the ability to influence others.

·         Demonstrates a sense of urgency in responding to all situations.

·         Demonstrates ability to prioritize assigned work and complete it in a timely manner, including strong time management and organizational skills.

·         Demonstrates the ability to establish and maintain effective working relationships with others.

·         Demonstrates ability to collaborate and work effectively as a team.

·         Demonstrates responsibility in reporting to work on a consistent and timely basis.

 

Physical Requirements:

·         Ability to sit, stand, and walk for extended periods of time.

·         Manual dexterity to operate a computer keyboard and mouse effectively.

·         Vision acuity to read and analyze information displayed on computer screens and printed materials.

·         Hearing ability to communicate with colleagues and stakeholders effectively.

·         Ability to lift and carry equipment and materials weighing up to 25 pounds.

·         Physical stamina to work in a fast-paced environment and handle multiple tasks simultaneously.

·         Flexibility to bend, stoop, and reach when setting up equipment or accessing files and materials.

·         Comfortable working in an office environment with standard office equipment and ergonomic furniture.

·         Capacity to stand and walk for extended periods during the workday, navigating construction sites and varying terrain.

·         Tolerance for working in various weather conditions, including exposure to heat, cold, and precipitation.

·         Ability to effectively manage time and prioritize tasks in a remote work setting.

 

E-Z Bel Construction, LLC Is an equal opportunity employer that is committed to inclusion and diversity. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All are encouraged to apply!

Compensation details: 52000 Yearly Salary

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