Accounting and Office Assistant

Job Title: Accounting and Office Assistant

Overview: We are seeking a dedicated and detail-oriented individual to join our team as an Accounting and Office Assistant. This role will involve providing crucial support in both accounting functions and general office administration. The ideal candidate will be organized, efficient, and possess strong numerical skills. This position offers an excellent opportunity to gain experience in both accounting practices and office management within a dynamic environment.

Responsibilities:

1. Accounts Payable and Receivable: Assist in processing invoices, verifying expenses, and managing payments. Handle accounts receivable tasks such as generating invoices, tracking payments, and following up on outstanding balances.

2. Bookkeeping: Maintain accurate financial records by entering data into accounting software. Reconcile bank statements, credit card transactions, and other financial documents.

3. Customer Support: Assist in providing efficient and proper customer support when needed.

4. Project Documentation: Compile and review truck completion documents and assist with customer manuals and the closing process out of projects.

5. Financial Reporting: Assist in preparing financial reports and statements on a regular basis. Generate ad-hoc financial reports as requested by management.

6. Office Administration: Provide general administrative support such as answering phones, responding to emails, and managing office supplies. Assist with scheduling appointments, arranging meetings, and maintaining office cleanliness.

7. Filing and Documentation: Organize and maintain physical and digital filing systems for accounting and administrative documents. Ensure documents are properly archived and easily accessible.

8. Assist in Audits: Collaborate with internal and external auditors by providing necessary documentation and support during audit processes.

9. Compliance: Stay updated on relevant accounting regulations and ensure compliance with local, state, and federal financial requirements.

Qualifications:

1. Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. Relevant coursework or equivalent experience will also be considered.

2. Experience: Prior experience in accounting, bookkeeping, or office administration is preferred but not required. Recent graduates or entry-level candidates are encouraged to apply.

3. Software Proficiency: Familiarity with accounting software such as QuickBooks, Sage, or similar platforms is a plus. Proficiency in Microsoft Office suite (particularly Excel) and other office productivity tools is required.

4. Analytical Skills: Strong numerical aptitude with excellent attention to detail. Ability to analyze financial data and identify discrepancies.

5. Communication: Effective verbal and written communication skills. Ability to interact professionally with colleagues, clients, and vendors.

6. Organizational Skills: Exceptional organizational and time management skills. Ability to prioritize tasks and meet deadlines in a fast-paced environment.

7. Integrity: Discretion and trustworthiness when handling sensitive financial information.

8. Team Player: Willingness to collaborate with team members and contribute to the overall success of the organization.

Benefits:

• Competitive salary commensurate with experience.
• Health insurance and retirement savings options.
• Opportunities for professional development and advancement.
• Positive and supportive work environment with a diverse team.

Join our team and play a key role in supporting our financial operations while contributing to the smooth functioning of our office. If you are a motivated individual with a passion for numbers and organization, we want to hear from you!