Accounts Payable Specialist

Are you detail-oriented, organized, and proficient in accounts payable processes? We're looking for an Accounts Payable Specialist for an industry leading construction company in Rancho Cucamonga!
Key Responsibilities:
• Receive and match invoices, statements, and purchase orders.
• Resolve problems raised by Department Heads, vendors, and administrative staff.
• Enter and upload invoices via Vista accounting software.
• Post invoices and payments to the Vista accounting system.
• Regularly review and reconcile vendor accounts/statements.
• Manage supplier releases and preliminary notices from subcontractors.
• Collaborate with project management and departments to obtain proper invoice documentation.
• Process subcontractor payment applications and invoices accurately.
• Select invoices for payment during weekly review with Controller.
• Prepare weekly check runs and ensure timely payment processing.
• Maintain recurring cost spreadsheet for General Administration.
• Communicate with vendors and respond to inquiries promptly.
• File and organize vendor invoices and payment copies.
• Assist with month-end closing and audit documentation.
• Provide accurate and timely reports to Accounting and Operations Departments.
Skills Required:
• Excellent communication skills and positive attitude.
• Attention to detail and strong organizational skills.
• Proficiency in Excel, MS Word, and Outlook.
• Ability to work independently and in a team environment.
If you're ready to bring your expertise to our team and thrive in a dynamic environment, apply now! Join us in maintaining the integrity and efficiency of our accounts payable processes while contributing to our success. We can't wait to welcome you aboard!

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AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.