Administrative Assistant

The office is still TBD but will be located around Kaanapali

Job Description

• Provide administrative support to managers and assist with projects or back-up support to other administrative assistants.
• Coordinate and arrange meetings including agenda preparation, meeting invitations, reserving, and preparing facilities and resources, and arranging offsite meetings as requested.
• Arrange and coordinate travel schedules and reservations.
• Maintain a working knowledge of standard software/technology.
• Assist and/or arrange conference calls.
• Copy and distribute correspondence or other printed materials.
• Greet scheduled visitors and direct them to the appropriate area or person.
• Assist managers with planning and scheduling of activities.

Skills Required

• Coordinating and managing travel and logistics for frequent travel for around 65 employees
• Interfacing with hotels and other rental properties
• Reconciling travel employee travel expenses
• Work with rental car companies for vehicles needed for employees
• Assist with employee hiring and onboarding
• Management of project and employee files
• Reception duties for the office
  • Scheduling meeting spaces
  • Ordering supplies
  • FedEx and Mailing
  • Coordinating janitorial services
• Assist with weekly business processes such as payroll and accounts payable
• Manage tracking sheets of cost activities as needed.