Accounting Clerk II - Accounts Receivable

Job Title: Accounting Clerk II – Accounts Receivable
Location: Santa Rosa, CA – Onsite – Local candidates only
Period: 03/25/2024 to 09/28/2024 - possibility for extensions depending on business needs and candidate performance
Hours/Week: 40 hours
Rate: $22-$25/hour (Hours over 40 will be paid at Time and a Half)
Contract Type: W-2

Scope of Services:

The Accounting Clerk II – Accounts Receivable is a hands-on position responsible for supporting and performing various tasks in the preparation and analysis of financial information, account reconciliations, monthly closing process and preparation of financial statements for review by the AR Manager. This position performs various tasks required in the accounting department in the areas of transaction processing, accounts receivable collections and customer billing issues. This position will possess a working knowledge of various duties in the department sufficient to provide a backup for accounts payable, cash receipts, collections, and accounts receivable.

Role, Responsibilities, and Deliverables:

• Contact the customer for the collection of outstanding invoices daily.
• Send written communication via fax, e-mail, etc. to resolve outstanding or disputed invoices. Daily.
• Research payment issues involving disputed deliveries, returns and credits which have or may result in delinquent balances. Resolve issues quickly to prevent further aging of delinquent balances. Daily.
• Prepare weekly client/management reports.
• Perform monthly billing process.
• Send accounts to Letter Series for both divisions of Redwood Toxicology Laboratory.
• Perform customer master maintenance in the areas of billing information for both divisions of Redwood Toxicology Laboratory. Daily.
• Perform credit card processing daily.
• Enter cash receipts through the bank deposit for both divisions of Redwood Toxicology Laboratory daily.
• Provide backup support in various areas to the Accounting Supervisor.
• Perform adjustments to accounts on a weekly basis.
• Batching and processing invoices for the Biotech division daily.
• Document collection efforts and status of accounts.
• Complete as requested specific account analysis, month end procedures included but not limited to statements, aging and ad-hoc reports.

Experience:

• Accounting department and an AA degree (or adequate business experience) in the area of the essential job functions are required.
• Ability to meet the daily/weekly deadlines of the position in a consistently accurate fashion.
• Manage environment in a manner that requires the ability to prioritize, be self-motivated and clearly communicate the status of issues to manager.
• Must be able to work independently, make decisions, be highly organized, motivated, multi-task oriented, and resourceful.
• Proficient in accounting computer software and basic knowledge of Word, Excel, and Outlook.
• Must know the 10 key by touch and the computer keyboard by touch.
• Proficient in accounting computer software and basic knowledge of Word, Excel and Outlook.
• Must know the 10 key by touch and the computer keyboard by touch.
• Multitasking - Must be able to track and manage various details/accounts and multiple projects simultaneously.
• Work both independently and within a team environment.
• Driven, focused individual, able to independently operate in a fast-paced environment.
• Ability to meet the daily/weekly deadlines of the position in a consistent fashion.
• Manage environment in a manner that requires the ability to prioritize, be self-motivated and clearly communicate the status of issues to manager.
• Excellent communication and problem-solving skills.
• Work closely with management and sales representatives on account status and problems.