Front Desk Coordinator

Company Overview

At Ames Construction, we've built America for 60 years, and the exceptional people who make up our team are a vital factor in our success. We are a full-service, heavy civil and industrial general contractor that brings innovative solutions to many market segments, from highway and bridge construction to mining, environmental and rail. Ames is a family-owned company that retains its entrepreneurial spirit and foundational values of honesty, integrity, perseverance and opportunity, while offering the experience and stability of a proven construction industry leader. Together, we make communities across the U.S. safer, keep supply chains moving, and lay the groundwork for a sustainable future. By joining Ames, you will be working with talented colleagues at an award-winning, nationally recognized top 75 general contractor.

The Front Desk Coordinator is responsible for a wide variety of tasks, including performing administrative and specialized tasks in support of the day-to-day office operations. This role also serves as the first point of contact for visitors and is responsible for the operational effectiveness of the office environment.

Key Duties and Responsibilities

• Greet clients and visitors, answer phones and forward calls and messages
• Maintains office supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items and delivering supplies to workstations
• Receives and sorts incoming mail, stamp and send outgoing mail, manage incoming and outgoing FedEx/UPS packages
• Responsible for the administration of office related services, mail machine and supplies, printers and supplies, and misc. pop/water/coffee orders
• Assists in maintaining and updating the company employee contact list, and birthday calendar
• Supports with employee communication efforts in assigned areas, sends companywide or targeted communications, and assists employees with questions
• Assists teams with conference room booking, food orders, communications, etc.
• Ensure the general pick up and cleanliness of the office, breakroom, and kitchen facilities including fridge and freezer cleanouts
• Enter weekly truck time per job
• Process incoming payables by populating coding table, route to appropriate team members
• Performs other day-to-day administrative tasks as assigned

Experience, Education & Skills

• Minimum three years or more of experience in a similar role
• Working knowledge of appropriate business software, such as Microsoft Office - Excel, Word, Outlook SharePoint
• Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines
• Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors
• High level of motivation, integrity and commitment to team and customers
• Strong work ethic, decisive, ambitious, with an unwavering commitment to quality and professional work

Working Conditions

• Office Environment - extensive sitting at desk and computer; some standing, bending at the waist, stooping and reaching required; ability to lift 5-20 pounds occasionally.
• This role will require 40 hours of work per week.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.