Property Management Assistant

The Administrative Assistant/Receptionist - for the Commercial Property Management
Department will be performing a wide range of administrative and office support
activities for the department and/or managers and supervisors to facilitate the efficient
operation of the organization.

Skills, Knowledge and Personal Characteristics
The Administrative Assistant must excel at both verbal and written communication and
be proficient in MS Office and Google Workspace and general administrative activities.
Additionally, experience with a property management software.

Candidates should be professional, polite, and attentive. They should always be
prepared and responsive, willing to meet each challenge directly. The following
attributes are desirable for job success: exceptional communication and organizational
skills; detail oriented and accurate especially with numbers; customer service
experience; ability to work under pressure; self-motivated and self-directed; ability to
assert oneself; exemplary time management skills; ability to work with staff in solving
problems and ability to take direction and function as part of a team.

Responsibilities
● Write letters and emails on behalf of other office staff
● Handle sensitive information in a confidential manner
● Coordinate office procedures
● Reply to email, telephone or face to face inquiries
● Develop and update administrative systems to make them more efficient
● Maintain up-to-date employee holiday records
● Coordinate tenant move-ins
● Prepare, memos, faxes, email, maintain files, prepare expense reports and other
administrative forms, copying, and arrange for courier service and overnight
deliveries
● Coordinate production and ordering of signs, tenant identification, etc.