Front Desk Administrative Assistant/ Center Floater

Position Purpose
The front desk/administrative assistant for Our Kids' Place LKN will be the first point of contact for our guests. Additionally, this position provides a broad range of administrative and database support for the Director of
Administrative Services and other project teams. We are looking for a team member looking for growth.

Essential Duties
1. Greets OKP visitors and guests – sell memberships, check in children, and provide answers to commonly asked questions.
2. Performs scheduling and administrative tasks including: reservation bookings, filing liability forms, and calling parents.
3. Prepares correspondence, presentations, email communications, and excel spreadsheets.
4. Collects and reconciles reimbursement requests for payments.
5. Responds to telephone and electronic communications.
6. Attends OKP staff meetings as required. May take notes as necessary.
7. Performs word processing, photocopying, faxing, data entry, and other administrative duties as assigned.
8. Perform light cleaning and take inventory of all supplies.

Center Floater: Requires occasional children supervision in classroom. Potential need for help with diaper changes. 

Required Skills and Qualifications
 Minimum of 1 year experience working as an administrative assistant.
 Proficient utilizing Microsoft Office programs (Outlook, Excel, and Word)
 Excellent organizational skills including ability to prioritize and coordinate multiple tasks.
 Excellent written and verbal communication skills including professional phone etiquette.
 Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.
 Able to coordinate several projects to a successful completion with little or no supervision.
 Responds promptly to shifts in direction, priorities and schedules.
 Uses sound judgment and problem resolution skills, often makes decisions in supervisor’s absence.
 Thinks strategically and is proactive.