Unit Clerk

Position Summary:

Person in this position will be responsible for the clerical and data aspects of the program including monitoring phones, completing verifications, coordinating transports and other duties as required. Essential Job Functions include those listed below.

Essential Job Functions:

• General clerical support to the program, i.e., scheduling appointments, correspondence, handling incoming/outgoing phone contacts, performing data entry, typing reports and head count sheets, filing and other related duties;
• Coordination and preparation of designated programmatic meetings including meeting announcements, agenda, meeting material and recording/transcription of minutes of meetings;
• Provide clerical support to staff as requested;
• Provide clerical functions as necessary to maintain the quality of WestCares policies and procedures manuals;
• Maintain filing system for administrative files and any other relevant files;
• Review and distribute, when appropriate, all incoming mail addressed to the clients, program and administrative staff;
• Review and distribute, when appropriate, all incoming mail print jobs and faxes addressed to the program and staff;
• Make necessary follow up contacts and with consumers in the program;
• Participate in daily shift exchange including documenting in facility log at the end of shifts and thoroughly reviewing log at the start of shifts;
• Maintain various inventory; i.e. food supplies, linen, office supplies, bus passes etc. according to pre-established par levels and schedules, distribute emergency supplies as needed.
• Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation; and
• Perform all other duties as assigned.

Essential Qualifications:

Certifications/Licenses:

• Not applicable for this position.

Education:

• High School Diploma or equivalent is required.

Experience and Competencies:

• Two (2) experience in a secretarial or administrative assistant position, preferably in a social service setting;
• Excellent communication skills including superior writing skills;
• Attention to detail;
• Superior organizational skills;
• Strong computer skills, to encompass all Microsoft Office applications;
• Must be able to type a minimum of 40 WMP
• Ability to exercise good judgment and discretion;
• Ability to work well in a team environment;
• Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality;

• Professional appearance and demeanor;
• Must be culturally/linguistically sensitive to populations served;
• Ability to obtain and maintain clearance from California Department of Corrections and Rehabilitation (CDCR);
• Ability to obtain and maintain clearance from LEIE, MSIL, and EPLS;
• Valid drivers license and ability to obtain and maintain WestCares vehicle insurance is required;
• Must be able to obtain and maintain Fresno County Credentialing; and
• CPR Certification, First Aid Certification and an annual Tuberculosis test.
• As mandated by the State of California those employees who work at Residential, Outpatient, Sober Living, provide Mental Health Services, Administrative Staff or Transitional Living Facilities must be fully vaccinated and have received a booster. Employees that have requested a Medical or Religious Exemption, which has been approved by Human Resources will be required to test for the virus weekly.
• During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.