Human Resources Coordinator

Art and Wellness Enterprises (AWE) is a professional services organization supporting non-profits founded by Alice Walton, including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges Foundation, Crystal Bridges Museum of American Art, the Momentary, and Heartland Whole Health Institute.

Job Description:

Position: Human Resources Coordinator

Reporting to: Chief Human Resources Officer

Location: Bentonville, Arkansas

Art and Wellness Enterprises (AWE) is seeking a skilled and highly motivated individual to join the team as Human Resources Coordinator to the Chief Human Resources Officer. AWE supports operating non-profits founded by AliceWalton including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges, Crystal Bridges Museum of American Art, the Momentary, and Heartland Whole Health Institute.

About the Position

This full-time position is responsible for providing high-level administrative support to the Chief Human Resources Officer (CHRO) and the overall human resources and talent acquisition team to ensure key tasks and initiatives can be accomplished effectively and efficiently. The HR Coordinator will be responsible for managing calendars, including scheduling meetings, confirming appointments, creating itineraries, managing invoices and billing and creating expense reports. This position requires a strong combination of organizational skills, high attention to detail, and the ability to prioritize and manage multiple tasks in a dynamic HR environment. The HR Coordinator will handle sensitive and confidential information and interact with internal and external stakeholders.

What you will do

Key Roles & Responsibilities

• Organize internal and external meetings, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes as needed
• Ensure timely and accurate information flow of information to and from the CHRO and other members of leadership
• Track, monitor and follow-up on projects and action items that stem from the CHRO; work closely with members of the leadership team to receive regular updates on outstanding items
• Schedule interviews, coordinating with hiring managers, candidates and interviewers. Must be able to arrange interview rooms, virtual meetings and provide necessary resources for a smooth interview process
• Reserve and coordinate domestic travel arrangements
• Assist with posting jobs on various internal and external websites
• Prepare presentations, including strategic planning documents, in PowerPoint or other formats
• Assist with billing review, credit card reports, and process administrative paperwork
• Other duties as assigned

Qualifications required for your success

• High School diploma or GED
• 2+ years' experience providing direct senior-level project and administrative support
• Previous experience in HR administration and talent acquisition roles
• Workday experience preferred
• Excellent oral and written communication skills
• Exceptional organizational skills and attention to detail
• Demonstrated competence with tracking, coordinating and follow-up of priorities and projects
• Demonstrated competence in developing presentations
• Superb professionalism and diplomacy; ability to interact with high-level individuals internally and externally
• Ability to multitask and prioritize a number of projects
• Ability to maintain confidentiality and handle sensitive information with discretion

Personal attributes that support your success

• You are a team player and express servant-leadership when collaborating with others.
• You are results oriented and exercise sound judgment in your work.
• A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation.
• A visionary who plans for the future with imagination and wisdom.
• Committed to building and modeling equitable systems, beginning with diversity, access, and inclusion.
• Cultivate strong relationships through building trust and acting with integrity with colleagues and leaders.
• Comfortable in a fast-pace, innovative environment where change is constant.
• Goal-setting individual with measured focus on operational excellence and results.
• Empowers colleagues through servant-leadership, while keeping bias for action in mind.

Physical demands and work environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: Position requires utilizing a computer and telephone for prolonged periods of time, good eye/hand coordination, verbal, and written conversation with others, and lifting/carrying up to 10 lbs.

Work environment: Work will be performed in an office environment full-time (Monday-Friday, 8AM-5PM.) The noise level in the work environment is usually low to moderate. Flexibility in working hours, including weekends and evenings, may be necessary to support operational needs.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, background check, credit check and drug screen. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

AWE is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status of protected veteran, among other things or status as a qualified individual with a disability.

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