Receptionist / Administrative Assistant

Receptionist / Administrative Assistant Company Overview We invite you to discover the excitement, diversity, rewards and excellence of a career at TRITECH Communications. With $100 million in annual revenues and 350+ employees, TRITECH is one of the nation’s leading technology system integrators serving clients in financial services, legal, technology and life sciences. Our OneSource business model provides clients with a single source for the design, installation and maintenance of large / complex Audio Visual, Communications, PoE Lighting and Security Systems. Our corporate headquarters is located in Garden City, NY and the company operates four regional operations centers in New York City, Boston, Miami and Washington DC. Position Overview This position resides in our Garden City office and will report to our HR Manager. You will be responsible to carry out all Company goals and objectives as they relate to this position. Responsibilities include, but are not limited to, typing, answering phones, filing, faxing, scanning, ordering and maintaining office supplies and lending clerical assistance to our Accounts Payable Department. Principal Duties and Responsibilities: Reception: Answer incoming telephone calls and route to specific individual or department. Taking accurate messages and screening calls appropriately Welcome and assist guests Maintain a clean and orderly reception area and breakroom including stocking as needed Receive the daily mail delivery, sort and distribute and process checks Order and maintain supplies as needed according to Company policy including toners, stationery, business cards, garments and copy paper for all locations Collect and submit proper traffic ticket documentation to vendor who handles Process those invoices for accuracy and submit for payment Maintain the postage machine and process all outgoing mail May be required to type memos, correspondence, reports, and other documents. Also work with Excel spreadsheets Responsible for accumulating and ordering garments for our field workers with the managers twice a year for all locations. Placing orders and ensuring accuracy. A/P Administrative Assistant: Stamping all received mail with the appropriate date and distributing to the appropriate parties Filing all paid invoices and employee expenses Matching packing lists with the appropriate invoice Retrieving proof of deliveries for different vendors for all invoices $1,000.00 and up Mailing out remittances with signed checks Other duties as required or assigned by the A/P Team Qualifications Must be professional and courteous to all Must live within a reasonable distance of our Garden City office Must have at least 3 years’ experience working in a corporate office environment Must be proficient with a computer and fluent in Microsoft Office Suite (Especially Word, Excel, Outlook) Additional training in customer service or computer related skills are a benefit Must be able to manage multiple tasks simultaneously, be familiar with standard business documentation and invoices Must demonstrate planning and organizational skills in order to assure that assigned tasks are completed on or before the specific due date. Excellent written and verbal communication skills Must be responsible, self-motivated, self-starter, personable and well-organized Superior customer service skills to deal with both internal and external customers Compensation Commensurate with experience and includes a comprehensive benefits package: Medical, Dental, Vision, Voluntary Life Insurance, Domestic Coverage, Paid Family Leave, generous Paid Time Off, Commuter Benefit, 10 Paid Holidays, a 401k plan with a discretionary employer match and Company paid Group Term Life Insurance and Long Term Disability. Qualified candidates interested in joining a growing, customer-oriented organization are encouraged to send their resume, including salary requirements to Dconnelli@tritechcomm.com Visit us at www.tritechcomm.com TRITECH IS AN EQUAL OPPORTUNITY EMPLOYER