Engineering Administrative Assistant I

Job Summary

We are a high-touch creative MEP partner specializing on Building MEP, Industrial MEP, Commissioning and Water/Wastewater. We are seeking an Administrative Assistant to support our engineering department, including Associate Principals, Project Managers and Team Leads. In this role you will be supporting multiple projects and serve as a key driver in  keeping our firm efficient and organized.

Job Responsibilities  

• Assist Associate Principals, Project Managers and Team Leads with all project-based administrative
• needs
• Log in and track submittals, RFIs, etc. by project
• Scan and track reviewed submittals and RFI responses
• Generate AIA documents
• Maintain specs by project (initial list, process edits, and final prints)
• Prepare CADD/Revit Release Forms
• Conduct all uploads/downloads relating to FTP sites and notify those required
• Scan/rotate/rename sealed drawings for electronic mailing
• Convert project documents to jpeg or pdf format as requested
• Serve as back-up to Administrative Assistant II/Receptionist to cover telephones during designated
• lunch time
• Assist Executive Assistant as needed
• Ad-hoc duties as assigned

Qualifications 

• High School Diploma or equivalent
• 3+ years experience as an administrative assistant within engineering/architecture field 
• Basic reading, writing, and arithmetic skills required
• Professional verbal and written communication skills, excellent telephone etiquette
• Knowledge of Microsoft Office
• Ability to type 50 wpm

Preferred Qualifications

• 5 years of experience in architecture and/or engineering professions