Accounts Payable Clerk

Shantel Poole with Robert Half is partnering with an exceptional company looking for Accounts Payable/ Payroll Specialist. If you are interested in developing your career this will be interested in this opportunity with a promising Construction/Contractor company.

Accounts Payable:

• Conduct data entry and process weekly construction and overhead check runs.
• Coordinate invoice approvals efficiently.
• Review, reconcile, and promptly follow up on any past due accounts.
• Track compliance, including lien waivers and preliminary lien notices.
• Set up contracts in the job cost system accurately.
• Assist in implementing robust accounts payable procedures.
• Reconcile credit card transactions on a monthly basis.
• Interact with offsite managers to address queries on payments, account coding, and other accounts payable matters.
• Maintain both paper and electronic files, including W-9s, Certificates of Insurance (COIs), and lien releases.
• Collect information, prepare, and file 1099 forms diligently.

Payroll:

• Act as the primary payroll administrator, ensuring accurate and timely payroll processing for approximately 35 employees.
• Collaborate with managers to collect and submit employee hours promptly, make necessary changes, update wages, and issue manual checks when required.
• Ensure correct job cost coding for construction employees.
• Identify and resolve payroll discrepancies effectively.
• Prepare monthly 401(k) reports, journal entries, and annual census submissions electronically.
• Process 401(k) contributions and manage related administration tasks.
• Oversee benefits accruals, including Personal Time Off (PTO), and ensure adherence to company policies.
• Verify accuracy of employee benefit insurance withholdings.
• Address inquiries regarding paid wages, payroll deductions, accruals, wage garnishments, and child support payments promptly.
• Collaborate closely with Human Resources on new hires, benefit enrollments, separations, and other employee changes requiring payroll system processing.
• Maintain electronic payroll files meticulously.

If you are interested in this opportunity, please reach out to Shantel Poole Via LinkedIn or call at 916-649-0832.

- Strong familiarity with Coding Invoices

- Check Runs experience

- Comprehensive knowledge of Accounts Payable (AP)

- Full Cycle Payroll experience required

- Account reconciliation experience

- Adeptness in Aging Reports

- 3+ years of experience in an A/P role preferred

- Articulate customer service and interpersonal skills, especially when interacting with those in the technical and financial backgrounds

- Strong organizational skills and attention to detail are a must

- AA or BS/BA degree in Accounting, Business or similar preferred

- Ability to work within spreadsheets and databases