Administrative Assistant - Full-time

This position requires meticulous attention to detail and organizational skills, at times under strict deadlines. The ability to multitask and work with diverse groups of stakeholders is a must.

Job Duties and Responsibilities:

• Provides clerical services to the Engineering and Construction departments including but not limited to creating engineering submittals, manuals, certifications, construction drawing packages, checklists and ensuring each package is traceable via official transmittal.
• Maintains files and archives of relevant records on internal servers.
• Compiles construction packages from Enterprise Resource Planning (ERP) software onto tablets for construction field representatives.
• Willingness to conform to internal company regulations and standards to promote consistency throughout subsidiaries.
• Collaborates with internal departments as well as Canadian and Austrian Engineering Assistants to ensure customer facing deliverables meet project and internal quality requirements.
• Maintain a high level of professionalism when communicating with customers, suppliers, regulatory authorities, as well as domestic and international colleagues.
• Ability to productively work in an office environment and the ability to lift 25lbs regularly.
• Willingness to provide support to other internal departments when additional resources are needed
• Desire to learn new tasks, procedures and the technical side of ski lifts
• Help USA engineers track professional license status
• Attend, take, and maintain notes for Engineering Departmental and other related meetings
• Coordination and Planning of Engineering Team Events
• Assist with Engineering Team travel arrangements
• Order print room supplies as needed
• Oversee conformance of Engineering Documents with Internal Quality and ISO 9001 standards

Required Education and Experience:

• High School Diploma or Equivalent
• Ability to communicate, read, and write in the English Language
• 1 to 3 years of Clerical or administrative assistant experience or closely related field
• Expert level user of Microsoft Word, Excel, and Adobe programs

Preferred Skills:

• Associates Degree or higher level of Education
• German and/or French language skills
• Experience with Enterprise Resource Planning Software (IFS)
• Familiarity with AutoCAD

This position is full time, on a Monday-Friday schedule. Some overtime may be required when deadlines are imminent. Doppelmayr USA, Inc. is an equal opportunity employer.

We provide competitive benefits including paid time off, paid holidays, medical, dental and vision insurance as well as education assistance, paid parental leave, 401(k) with company match and Health Savings Accounts with company matching. A background check will be required.

Please submit a resume and cover letter, and tell us why you think Doppelmayr USA, Inc. is the right place for you!