Estimating Administrative Assistant

Time Type:

Role Details:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Processes incoming take off requests and ensures matching plans have been received.  This includes, but is not limited to reviewing attached digital plans, downloading digital plans and/or scanning paper plans to convert to digital
• Assists retail store employees with process questions and procedures.  Provides information to retail employees about current turn time and expected time of completion for submitted take offs
• Assists Estimating Manager with service issues as needed. Assists retail store employees in resolving basic take off questions or issues. Keeps Estimating Manager informed of service issues, concerns or general feedback
• Creates Mac21 pricing bid using estimator provided take off, and store provided customer account number and pricing bid number
• Ensures all printing of framing layouts and shipping to stores upon request
• Maintains established productivity tracking tools and assist with monthly, quarterly, and annual reporting
• Assists with ordering products and materials for department, file management and archiving, etc.
• Follows department procedures while carrying out the responsibilities of position
• Attends and participates in all department meetings and company-sponsored management programs as required

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities

QUALIFICATIONS

• High school diploma or general education degree (GED); or six to nine months of related experience and/or training; or equivalent combination of education and experience
• Ability to read and comprehend simple instructions, short correspondence, and memos
• Ability to write simple correspondence
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations
• Ability to utilize Microsoft Office products, and other software applications at a basic level

PREFERRED QUALIFICATIONS

• Prior experience in the retail building supply industry
• Working knowledge of building supply and/or agricultural product lines and their usage
• Knowledge and understanding of reading and interpreting blueprints and structural designs, including calculating necessary information for bid and quote submittals to customers

WORK AVAILABILITY

• Must maintain regular and acceptable attendance at such level as is determined by management
• Must be regularly available and willing to work at least 8 hours per day, 40 hours per week, or such other hours per day or hours per week as the employer determines are necessary or desirable to meet business needs
• Must be available and willing to work such overtime per day or per week as the employer determines is necessary or desirable to meet business needs
• Must be available and willing to work such weekends and holidays as the employer determines are necessary or desirable to meet its business needs

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel.  The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate

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