Executive Assistant

Executive Assistant Position Rapid Building Solutions seeks an Executive Assistant with a paralegal background to provide top-notch administrative support to our Executive staff, reporting directly to the President. QuickBooks knowledge is required. Responsibilities Deliver high-level administrative support to the leadership team. Handle clerical and administrative tasks, such as drafting letters, memos, invoices, reports, and other documents. Coordinate travel and accommodation arrangements for executives. Schedule and participate in meetings on behalf of executives, documenting minutes and notes. Manage incoming communications for senior staff, reviewing and summarizing content for distribution. Handle general office tasks, including record maintenance, supply ordering, and basic bookkeeping. Execute additional duties as assigned by executives. Skills Strong verbal and written communication skills. Exceptional organizational skills and attention to detail. Effective time management abilities, consistently meeting deadlines. Capability to thrive in a fast-paced and occasionally stressful environment. In-depth knowledge of office administration, clerical procedures, and recordkeeping systems. Typing proficiency of at least 50 words per minute. Highly skilled in Microsoft Office Suite or similar software; familiarity with QuickBooks is required. Education and Experience High school diploma required; a bachelor's degree in business administration, paralegal studies, or a related field is preferred. Minimum of four years of relevant experience. Physical Requirements Extended periods of sitting at a desk and working on a computer. Benefits: Health, Dental, Vision, PTO/Vacation, and Paid Holidays