Administrative Assistant/Dispatch Coordinator – Urgently Hiring

Job Description
We are currently seeking a proactive and organized individual to fill the role of Administrative Assistant & Dispatch Coordinator. This position plays a crucial role in ensuring the smooth operation of our business by providing administrative support and coordinating dispatch activities.

 

**Responsibilities:**

*Administrative Assistant:*
- Manage and maintain office supplies inventory
- Organize and schedule appointments
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Assist in the preparation of regularly scheduled reports
- Write and distribute email, correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system

*Dispatch Coordinator:*
- Receive and process orders from customers
- Coordinate with drivers to ensure timely delivery of orders
- Monitor driver schedules and communicate any changes or updates
- Maintain accurate records of dispatch activities, including orders, deliveries, and driver assignments
- Respond promptly to customer inquiries and resolve any issues or complaints
- Collaborate with other departments to ensure efficient operation of the dispatch process
- Ensure compliance with all company policies and procedures related to dispatch operations

 

**Requirements:**

*Administrative Assistant:*
- Proven experience as an administrative assistant or office admin assistant
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- High School diploma or equivalent

*Dispatch Coordinator:*
- Proven experience as a dispatcher or similar position
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Ability to work well under pressure and make quick decisions
- High school diploma or equivalent

 

 

Express Employment Professionals works with job seekers to help find the right job for their skills and experience. As one of the leading staffing companies in North America, Idaho and Coeur d’Alene, we’re ready to help you take the next step in your career.

Express Employment Professionals of Coeur d’Alene has helped strong applicants build their career since 2003. This office has staffed for over 800 companies in North Idaho, and in 2022 we put more than 500 associates to work. Globally, Express employs more than 500,000 people across more than 800 locally owned franchises worldwide.

 

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PandoLogic. Keywords: Administrative Assistant, Location: Coeur D Alene, ID - 83816 , PL: 592801409