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in Memphis, TN
SECRETARY - 04232024- 56595
Estimated Pay | $18 per hour |
---|---|
Hours | Full-time, Part-time |
Location | Memphis, Tennessee |
Compare Pay
Estimated Pay$12.06
$17.91
$26.65
About this job
Job Information
Opening Date/Time04/23/2024 12:00AM Central TimeClosing Date/Time04/29/2024 11:59PM Central TimeSalary (Monthly)$2,825.00 - $4,225.00Salary (Annually)$33,900.00 - $50,700.00Job TypeFull-TimeCity, State LocationMemphis TNDepartmentChildren's ServicesState of Tennessee Job Information
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CHILDREN'S SERVICES, CHILD AND FAMILY MANAGEMENT DIVISION, SHELBY COUNTY
This is an on-site position
Qualifications
Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to:
- Complete a criminal history disclosure form in a manner approved by the appointing authority;
- Agree to release all records involving their criminal history to the appointing authority;
- Supply a fingerprint sample prescribed by the TBI based criminal history records check;
- Submit to a review of their status on the Department of Healths vulnerable persons registry.
Summary
Responsibilities
- Types a variety of material of narrative, tabular, statistical and other nature including correspondence, memoranda, abstracts, articles, business, case, legal, medical, other reports, and a variety of other items.
- Reviews all material typed for spelling, grammar, structure, logic, and makes suggestions for improvement where appropriate.
- Answers questions to provide assistance and direction regarding policies, procedures, and agency information.
- Communicates by telephone, e-mail, or personal contact.
- Retrieves information from files, internet, and databases regarding personnel, payroll, invoices, accounts receivable, etc.
- Gathers materials necessary for meetings, interviews, and presentations.
- Creates documents and spreadsheets using current office software.
- Answers questions to provide assistance and direction regarding policies, procedures, and agency information.
- Proofreads documents to ensure accuracy of content.
- Screens and directs calls and visitors to proper services.
- Notifies technicians if office equipment is not functional.
- Prepares tabulations and performs a variety of figures including timesheets, mileage, etc.
- Creates documents and e-mails for internal and external communications from copy, rough draft, marginal notes, or verbal instruction.
- Distributes work to units and maintains files for executive or supervisor.
- Performs a variety of routine clerical functions.
- Files documents and items in both paper and electronic formats according to office preference.
- Audits employee timesheets to ensure accuracy and completion.
- Audits business relevant documents for accuracy and completion.
- Monitors inventory levels of standard office supplies to ensure adequate stock for office functionality.
- Monitors office equipment to ensure proper working condition.
- Performs a variety of routine clerical functions such as compiling and assembling information for dissemination.
- Maintains appointment calendars for office staff.
- Inspects office equipment to ensure proper working condition.
Competencies
Competencies:
- Dealing with Ambiguity
- Learning on the Fly
- Written Communication
- Boss Relationships
- Customer Focus
- Comfort Around Higher Management
- Organizational Agility
- Approachability
- Patience
- Time Management
Knowledge:
- Knowledge of Computer Literacy
- Knowledge of Customer Service
- Knowledge of English Grammar
- Knowledge of Mathematics
Skills:
- Active Listening
- Reading Comprehension
- Social Perceptiveness
- Time Management
- Writing
Abilities:
- Memorization
- Oral Comprehension
- Oral Expression
- Speech Clarity
- Speech Recognition
- Written Comprehension
Tools & Equipment
- Audio Visual Equipment
- Automatic and Manual Filing Systems
- Calculator
- Copier
- Electric and Manual Hole Puncher
- Electric and Manual Stapler
- Fax Machine
- Intercommunication System
- Laminating Machine
- Overhead Projector
- Paper Shredder
- Pencil Sharpener
- Personal Computer
- Postage Meter
- Printer
- Scanner
- Tape Recorder
- Telephone
- Time, Date, and Serial Number Stamping Machine
- Transcription Equipment
- Two-way Radio
- Typewriter
TN Driver Standards
State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:
- A valid driver's license
- For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.
Please include your Driver's License Information under the Licenses and Certifications section of your application.
**Agencies may allow an exception based on other factors.