Operations Administrator

Job Summary:

We are looking for an Operations Administrator to support the daily operations of our California Manufacturing Plant. This role involves managing various administrative tasks, coordinating internal processes, managing product installations, and supporting different departments within the company. The Operations Administrator will report to the Operations Director and interact directly with the Custom Structure Manager, Revenue Conversion Department, Transport Drivers, and On-Site Installers. The position will be responsible for maintaining existing vendor relationships and executing contracts negotiated by the Nationwide Strategic Purchaser. The Operations Administrator will help drive continuous improvement & waste elimination within the operations department by maintaining a well-organized and productive work environment.

Job Duties:

• Liaison to HQ for Nationwide Purchasing & HR
• Warranty and Repair Execution
• DOT/Safety Compliance
• Leadership of Driver and On-Site Install Services
• Providing administrative support by managing and organizing office documentation, files, records, office supplies and equipment inventory.
• Handle incoming and outgoing correspondence, emails, and phone calls.
• Coordinate and schedule meetings, conferences, events and appointments.
• Monitor and update project timelines and task lists.
• Help implement and maintain standard operating procedures.
• Input, manage, and maintain accurate data in company databases and systems, to include Inventory Management, Purchasing, Receiving, and Project Budgets.
• Generate regular reports and summaries to provide insights into operational performance.
• Ensure data integrity and security while adhering to data protection regulations.
• Communicate with internal teams, clients, and external vendors to facilitate smooth operations.
• Oversee office facilities and maintenance to ensure a safe and comfortable work environment;coordinate repairs, maintenance, and improvements as needed.
• Collaborate with the finance department to ensure accurate financial records.
• Identify operational challenges and propose solutions for process improvement.
• Ensure compliance with company policies, regulations, safety and industry standards.
• Develop and support systems & processes that enable operations to achieve desired objectives

QUALIFICATIONS:

Skills/Abilities:

• Strong organizational and administrative skills
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office, and data management software.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to adapt to changing priorities and work under pressure.

Experience/Education:

• High school diploma required, Bachelor's degree in business administration, operations management, or related field a plus (or equivalent experience).
• Bilingual preferred.
• 2+ years of experience as an operations administrator or in a similar position preferred.
• ERP experience preferred
• Workers compensation

WORK CONDITIONS:

• Monday-Friday; 7:00am-4:00pm, Saturdays as needed

• Factory Office / Warehouse is a non-climate controlled environment

Benefits:

• Medical, Vision, Dental
• PTO
• 401(k) Profit Sharing Plan
• Full-time

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