Office Coordinator

Required Skills and Experience *

* 2+ years of experience with office administration or coordination role.
* Strong organizational and multitasking abilities.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* Ability to work independently and prioritize tasks effectively.
* Experience with vendor management and customer service.
* Familiarity with basic accounting procedures is a plus.
* Previous experience with vendor management and basic accounting tasks is a plus.
 

Nice to Have Skills and Experience

Job Description *

Insight Global is seeking a Office Coordinator to join a large Mortgage company in Irvine, CA. This is an temp assignment sitting 5 days onsite in the Irvine office (7:30am - 4:30pm). As a Office Coordinator, you'll play a vital role in ensuring the smooth operation of our Irvine office while supporting various departments with your administrative skills.

Role & Responsibilities:
* Oversee the administration of the Irvine office, ensuring smooth daily operations.
* Order and restock office and kitchen supplies from various suppliers.
* Manage the shipping and receiving needs through designated courier services.
* Submit work orders or supply orders for printers as required.
* Coordinate and order team lunches as on a weekly basis.
* Handle printing and preparation for meetings.
* Assist with projects across departments as required.
* Monitor and respond to customer reviews across several platforms.
* Maintain and populate reports as needed.
* Manage access control systems and provide access to employees and visitors.
* Act as a liaison between the company and building management, submitting, and escalating work orders as needed.
* Liaise with cleaning vendors, submitting work orders as necessary.
* Facilitate communication between departments, escalating issues as needed.
* Set up workstations for new hires.
* Manage email distribution lists and update employee lists as needed.
* Assist with accounting.
* Collaborate with accounting personnel to track expenses, reconcile accounts, and maintain financial records.
* Support the hiring team with candidate communication and interview scheduling.
* Additional responsibilities as required.