Accounting Bookkeeper

Bookkeeper                                                                                    JOB ID #70417

Position Summary

The Bookkeeper is responsible for all accounting functions and financial record keeping for our client and its related divisions Serves as a liaison and partner between each client department, organization leadership, and CEO.

Responsibilities and Duties:

• Prepares financial reports:

· Income Statement, Balance Sheet, Profit and Loss, Budget for all divisions.

· Reconciles cash receipts with front desk register.

· Prepares financial statements, budget, budget comparatives for the Finance Committee, Executive Committee and Board of Directors meetings.

· Performs all banking functions for our client and related division bank accounts. This includes deposits, transfers, monthly reconciliations.

· Verifies personnel payroll related records processed by third party PEO: Timecards, payroll withholding, retirement/401K, vacation/sick time, commissions, mileage and expense reimbursement. Ensures compliance with labor laws.

· Prepares annual budget and forecasts, and monitors performance ongoing.

· Maintains files of accounts payable, W-9’s and produces annual 1099’s as required by IRS regulations.

· Assists staff with financial reporting of special events. Oversees receipt and disbursement of funds.

· Reconciles receipts and disbursement with program coordinators.

· Prepares statement of income and expenses for each event.

· Assists staff with financial oversight and reporting of grants when applicable.

· Oversees receipt and tracking of funds.

· Prepares statement of income and expenses for each.

· Works with outside accounting firm on annual review/audit.

· Provides political action financials to outsourced accountant.

· Issues cash disbursement checks for signing and maintains vendor files.

· Maintains record for petty cash disbursements.

· Maintains accurate files of all financial records, related correspondence and general information pertaining to daily bookkeeping activities.

· Prepares monthly membership invoicing, membership dues statements, credit card and ACH payment processing for various members.

· Prepares state and city sales tax reports.

· May attend and assist with registration and check in at various client events and member networking events.

· Greeting visitors and guests.

· May screen telephone calls and visitors and direct to appropriate team member.

· This position has frequent interaction with, but is not limited to, employees, business leaders, elected officials, members and non-members, donors, visitors, and community residents.

· Utilizes the client’s “members only” database.

· Supports all team members.

· Other duties as assigned.

Essential Attributes

• Bilingual preferred

• High school diploma / G.E.D. / Accounting classes and/or experience

• Technical Skills.

• Excellent written, verbal communication skills

• Proficient with Online QuickBooks.

• Efficient in MS Office (Outlook, Word, Excel, PowerPoint)

• Organizational skills: ability to prioritize, follow up and multi-task.

• Must be able to sit and work comfortably at a desk station for extended time periods.

• Must be able to drive to appointments out of the office.

Key Characteristics:

• Friendly disposition: approachable, outgoing, welcoming

• Thrives in a fast-paced environment.

• Ability to work independently or as part of a team.

• Maintains a high level of confidentiality.

• Works effectively with people of diverse backgrounds and educational levels.

• Dependable, Adaptable, Accurate, Attention to Detail, Anticipates Need, Service-Oriented, Collaborative.

• Courteous, professional, and enthusiastic.

• Ability to maintain a professional business image.

Work Hours: Monday - Friday 9:00 am - 5:00 pm 

Work Location: Modesto, CA. 

Physical Abilities

Must be able to sit at and operate a computer workstation and occasionally lift loads of up to 20 pounds.

Salary

Salary based on experience and qualifications. Salary range $23 to $25 per hr..

Benefits: Health benefits the first of the month following sixty (60) days of continuous employment.

o Health insurance – portion paid by employer.

o Paid time off – CA sick time, 40 hours

o Dental insurance – employer provided.

o Vision insurance – portion paid by employer.

o Life insurance - available

o 401(k), 401K matching.

o Health savings account - optional

o Employee assistance program - available

Information requested: Cover letter and resume.

ADA/FEHA: The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act.

EEO: The Company is an equal employment opportunity employer.

California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants.