Office Administrative Assistant PT GC

POSITION SUMMARY:

• Perform a wide range of administrative and office support activities for the Human Resources Manager and Plant Manager to facilitate the efficient operations of the organization.

ESSENTIAL FUNCTIONS:

• Oversee reception area/lobby, receive, and directs visitors and clients.
• Assist with purchasing functions: create purchase orders, receive purchase order, file purchasing paperwork.
• Assist with plant safety requirements including record keeping.
• Assist with time keeping functions, Paylocity edits and training hours;
• Maintain and distribute attendance, crewing and other HR related reports;
• Create, maintain and distribute reports regarding employee training;
• Maintain office equipment; coordinate repair of equipment;
• Keep track of office and plant supplies, consumable items, and send requisition to replenish supplies;
• Other office functions as directed by Human Resource or Plant Manager.

OTHER RESPONSIBILITIES:

• Enforce all Safety Rules, GMP’s, and Company Code of Conduct rules;
• Computer skills: Proficient with Microsoft Office – Word, Excel, PowerPoint and Outlook;
• Knowledge of operations of standard office equipment;
• Knowledge of principles and practice of basic office management;
• HR related functions are sensitive and must be held in a confidential manner;
• Responsible for following all Food Safety related policies and procedures.

EDUCATION AND TRAINING:

• High School Diploma.

EXPERIENCE:

• Competent computer skills;
• Good administrative, organizational, and interpersonal skills;
• Experience in Human Resource and other office functions preferred.

EQUIPMENT USED:

• Personal computer, phone, calculator, copier, printer, laminator.

CONTACTS:

• Management and Supervisors, vendors, guests, employees.

SUPERVISION/BACKUP:

• Human Resource Manager.