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in Somerset, KY
Facility Administrator (Administrative Assistant)
•8 days ago
Estimated Pay | $16 per hour |
---|---|
Hours | Full-time, Part-time |
Location | Somerset, KY, United States Somerset, Kentucky |
Compare Pay
Estimated Pay We estimate that this job pays $15.89 per hour based on our data.
$10.2
$15.89
$23.62
About this job
Facility Administrator (Administrative Assistant)
The Facility Administrator reports to the Facility Manager and is responsible for the warehouse, inventory and other administrative duties at the facility.
Responsibilities
Maintains warehouse and inventory for all site production material
Inventory office supplies and make purchases when needed
Works with Corporate office to ensure billing is accurate
Works with Sales to handle the tracking of all credits
Enters customer information in system and keeps information on file
Assists Pharmacy in entering misc. information, prescriptions, etc. as needed
Maintains a daily report that details events of the day at the facility that effect the administrative department
Checks in all packages. Copies, files and sends all packing slips, PO/RO’s as required by purchasing
Manage MSDS book and assures that all vendors provide current information
Tracks UPS and FEDEX
Answers telephones, fax, photocopy, and file
Types and creates forms/memos for the staff
Takes minutes for all meetings, types and distributes
Organizes office – create files to maintain easy access to information
Assures that site is clean
Manages the calendar and schedules meetings, as necessary
Creates and maintains database and spreadsheet files
Collects all new hire paperwork and forwards to HR, distributes all HR forms, policies and/or information
Assists with time cards and forwarding payroll hours to Payroll for hourly employees
All other duties as assigned
Experience
Associates Degree plus 2 years of Administrative experience or equivalent required
Experienced in inventory control and warehousing
Excellent customer services skills required
Excellent Microsoft suite skills (Word, Excel, PowerPoint, Access and Outlook) required
ADP data entry with time tracking experience preferred
Ability to read, analyze and interpret accurately business correspondence and technical procedures
Ability to write reports and business correspondence
Ability to effectively communicate information and respond to questions or complaints from groups of managers, clients, customers and the general public
Ability to accurately calculate figures and amounts such as discounts, interest, percentages
Ability to accurately apply concepts such as fractions, percentages, ratios and proportions to practical situations
Must be detail-oriented, responsible and have the ability to multi-task
Ability to remain seated for extended periods of time
Ability to use hands to finger, handle, or feel in using office equipment, including the computer system for extended periods of time
Ability to talk and hear to conduct frequent phone correspondence
Close vision and focus capabilities to view computer screen, Company documents, and correspondence
Strong interpersonal skills for interacting with customers (internal & external)