Administrative Assistant

*Position Summary

The Administrative Assistant position is a key position that supports various departments of the property management firm while reporting directly to the Vice President of Internal Operations. The ideal candidate will have a can-do attitude, follow through and pay attention to deadlines throughout the day, and be willing to learn new tasks to assist other departments in the day-to-day operations of the office.

*Company overview

Founded in 1958, the Star Companies is a family-owned and operated firm specializing in the manufactured housing industry. With communities throughout California, Colorado, Idaho, and Nevada, we provide value in housing and integrity in service. Star's Mission Statement is: We provide superior service to manufactured home communities, maximizing value of the properties that we are entrusted to serve.

*Company Core Values

• Transparency
• Accountable
• Integrity
• Teamwork
• Excellence

*Position Performance Objectives

• Screen and greet visitors and delivery people.
• Run the errands (in your car) twice daily to the post office, bank, etc.
• Prepare outgoing daily mail using a postage meter.
• Prepare outgoing daily shipping using shipping software.
• Fold and stuff resident correspondence using the folder-inserter machine.
• Scan paper documents to pdf, save to various company software.
• File paper documents.
• Data entry.
• Maintain inventory of shipping supplies.
• Maintain inventory and restock kitchen supplies and snacks.
• Other general administrative duties as assigned by supervisor.

*Key Competencies

• Familiar with standard business concepts, practices and procedures.
• Follow organizational and departmental procedures to complete tasks in a timely manner.
• Computer literate at an intermediate level in: MS Office, Adobe, Internet, etc.
• Able to switch tasks easily when priorities change.
• Able to use discretion when handling confidential files and situations.
• Able to work independently once assigned a task.
• Able to follow verbal/written instructions to complete assignments according to company policies and procedures.
• Able to manage multiple assignments with varying deadlines.
• Excellent interpersonal skills.
• Has reliable transportation to/from work, with the ability to drive for business errands daily, e.g. post office daily, banks on occasion (reimbursed for mileage).
• Possess a valid driver's license and auto insurance.
• Punctual and reliable with a good work ethic.

*Physical Requirements

• Has the ability to work at the corporate office in front of a computer screen/typing approximately 90% of a typical working day.
• Has the ability to bend, reach and lift boxes and office supplies up to 30 pounds.

*Experience Requirements

• Property management experience, desired
• One year of general office experience, minimum
• High school diploma/GED, required

*What We Offer

• Medical, Dental, and Vision benefits
• 401(k) plan with company match
• 10 paid holidays
• 5 vacation days first year, accrual begins immediately

Pay range: $17 to $20 per hour, 40 hours/week, Monday - Friday

Location: Tustin, CA 92780

If this position caught your eye, apply online now.

We are an equal opportunity employer.