Electrical Assistant Project Coordinator

Summary: The Assistant Project Coordinator is responsible for supporting the Project Coordinator and Electrical Group Manager, as well as administrative, data entry, contract coordination, and clerical support to the business.

Reports to: Electrical Group Manager

Essential Responsibilities

1. Assist the Project Coordinator and Managers with day-to-day operational issues.

2. Phase Codes, Change Orders, Purchase Orders

a. Keep jobs/budgets up to date

b. View Point: Load estimated budget and costs

3. Job Cost Reports: Compiling job cost reports on open projects. Assist with gathering initial cost information for completed jobs to start the billing process (with assistance from PM).

4. Pre-Job: Scan and save all contracts and purchase orders into our job inquiries folder and record them on the master Excel matrix file. Collect and coordinate with the Manager for review and approval.

5. Track all Clients' COI requirements.

a. Keep COIs up to date

6. Track and maintain the Bonding Log. Unions, Prebid, Performance, etc.

7. Electrical Services support:

a. Maintaining Electrical licensing

b. Requesting, tracking, maintaining, and closing out all permits and inspections. Tracking and processing all ESCROW payments.

Required knowledge:

Computer hardware and software, including Microsoft Office (Windows, Word, Excel, Access, and PowerPoint). Prior knowledge of Viewpoint (Vista) software is a plus.

Skills and Abilities:

1. Must be exceptionally dependable.
2. Must possess excellent oral, written, and interpersonal communication skills.
3. Ability to handle sensitive information with the highest degree of integrity and confidentiality.
4. Must possess the ability to convey a professional image, as well as effectively represent the organization as appropriate.
5. Proficient in MS Office (Word, Excel, and PowerPoint), Access, and Graphics skills would be a plus.
6. Outstanding organizational and clerical skills.
7. Ability to meet deadlines.
8. Flexible and enjoys handling a variety of tasks.
9. Ability to work courteously and cooperatively with peers, customers, and Supervisors.
10. Ability to establish priorities, work independently, and proceed with objectives without supervision.
11. Must be adaptable and a quick learner

Formal Education/Experience:

Minimum High School Diploma or GED - College Preferred. Entry Level Position - Training Provided.

Unusual Working Conditions, if any

1. Must be able to work at a computer terminal for 6-8 hours a day, and function in an environment with interruptions.
2. Must be able to lift twenty (20) pounds.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related duties as requested, subject to all applicable state and federal laws.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

"Commonly associated" is not intended to mean always or only. Different experiences suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

The statements herein describe the general nature and level of work performed by employee(s) in this job title. Furthermore, the job description does not establish a contract of employment and is subject to change at the discretion of management.