Conference Coordinator

Silver Bay YMCA is more than a traditional YMCA and more than a traditional hotel. Silver Bay is the best of both combined into one organization that has been around for over 120 years. We are a mission driven organization focused on fostering relationships, strengthening communities and nurturing spirit, mind and body for all. When you join our team, you gain the ability to work for a great cause whilst being surrounded by a beautiful natural environment and a great community of team members. Silver Bay YMCA is chalk full of history, families that have been coming here for generations, and an engaging and fun working environment. If you feel passionate about wanting to make a positive impact on your local community through your work, we encourage you to join us.

REPORTS TO: Director of Conference Services

CLASSIFICATION: Full-Time/Non-Exempt

BENEFITS: 10% YMCA Retirement, Family Program Fees, Free Day Camp, Health Insurance, Paid Time Off

SALARY RANGE: $18.89 - $26.47

POSITION SUMMARY: Under the direction of the CSU Director, the Conference Coordinator supports the function of the Department by collecting all conference needs, such as venue schedules, conference set-ups, and food requirements. The Coordinator ensures that all departments have accurate information to be able to provide the highest level of service for the event.

SUPERVISORY RESPONSIBILITIES: N/A

ESSENTIAL FUNCTIONS:

1. Works as part of a team that reserves meeting spaces and inputs conference information/requirements into systems, including Maestro.
2. Creates conference folders and maintains file information.
3. Maintains conference calendars on all department systems.
4. Assists in pre-event communication and planning, as assigned.
5. Assists CSU with the sales process by completing contracting and follow-up information needed.
6. Assists in report preparation for weekly operations meeting.
7. Provides support at functions and events.
8. Completes other duties, as requested.
9. As a 24-hour operation, all staff may be asked to work weekends, evenings, or night shifts in order to serve our members and guests.

QUALIFICATIONS:

• High school diploma or equivalent is desired, but not required.
• Must demonstrate courteous, friendly and professional behavior while working in a fast-paced environment.
• Ability to read and interpret oral and written informational data is required.
• Must be able to establish and maintain effective working relationships with diverse groups of people, including guests, staff, peers, and volunteers.
• Must have the ability to use basic computer systems and applications such as Maestro, Word, Excel, and Facility Dude.

PHYSICAL REQUIREMENTS:

This position requires the ability to stand or walk for long periods of time during events. Must be able to crawl and work in cramped spaces, climb, bend, stretch, stand, traverse all areas of the buildings and lift up to 50 pounds.