Legal Data Entry Specialist

Job Title : Data Collection Specialists
Location : Indianapolis, IN
12+ Months Contract (Hybrid Position)
$23.17 per hour on W2

Phone and in-person

The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration.

Duties:

Incumbent enhances criminal history records by researching and collecting Court documents, and by entering this data into a designated web portal. This position requires the incumbent to collect court documentation from within Indiana, other states, Military, Federal, etc. to assist in registration efforts for the State of Indiana. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Indiana Department of Correction. This is a hybrid position that does requires three days within the office and offers two days of remote work each week once training is completed.

Essential Functions:
- Research and collect Court documents and sentencing information
- Analyze and interpret the documents collected
- Communicate with local and State law enforcement agencies
- Enter data into a designated web portal
- Perform related duties as assigned by Division Staff

Job Requirements:

• Broad experience with data collection and data entry.
• Broad knowledge of the Indiana Criminal Code.
• Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System.
• Experience and comfortability with court documents and legal jargon
• Broad knowledge of national criminal justice research resources.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and time management skills.
• Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material
• Ability to establish cooperative working relationships with department staff and external agency staff.

Difficulty of Work:

• Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment.
• Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks.
• Incumbent’s work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities.
• Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals.

Personal Work Relationships:

• Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs.

Minimum Qualifications:

• Bachelor’s Degree required
• Master’s Degree preferred
• Equivalent work experience may also be considered

Required: 3 YEARS

• Legal research experience (e.g., Lexis Nexis, Westlaw, INcite, Doxpop)
• Experience gathering and processing documentation.
• Ability to read, comprehend, analyze and interpret criminal and administrative code, policies and procedures, legal documents, etc.
• Excellent written, verbal, and interpersonal skills
• Strong organizational and time management skills and ability to manage multiple tasks and work under time constraints
• Experience with Microsoft Office applications
• Ability to maintain discretion when working with confidential information
• Ability to establish cooperative working relationships
• Familiar w/ criminal history records-Triple Is, probable cause affidavits, conviction/sentencing docs, presentence investigation reports, Court orders