You might also like
in Long Lake, MI
Executive Assistant/Office Manager
Estimated Pay | $31 per hour |
---|---|
Hours | Full-time, Part-time |
Location | Iosco, MI, US Long Lake, Michigan |
Compare Pay
Estimated Pay$20.72
$30.87
$47.25
About this job
Description
At Gillespie Group, we're making big moves in the real estate industry to grow communities and strengthen relationships. We are looking for a Project Management Assistant who would like to be part of a growing entrepreneurial organization and put their passion for organization, scheduling, and project management to work.
Reports To: Vice President of Development
Supervises: No direct reports
Compensation: Hourly/Non-Exempt
Gillespie Group requires background and drug screening as a condition of employment. A valid driving license, reliable transportation, and current automobile insurance are required. The position requires individuals to furnish their own vehicle to fulfill all the job's functions.
CORE VALUES:
• Positive Team Player
• Creative Solution Oriented
• Industrious
• Knowledgeable
• Trustworthy
RESPONSIBILITIES & PROJECTS:
• Liaison with customers to define project requirements, scopes, and objectives.
• Provide continual updates to team and client on project status and milestones achieved!
• Ensure all aspects of a project are organized and all team members, internal and external, understand timing and deliverables requirements.
• Schedule and organize meetings, prepare agendas, document discussions and decisions.
• Responding to emails and document requests on behalf of executives
• Help identify and address project issues and obstacles and facilitate solutions with the project team.
• Professionally represent both the executive and the company with external stakeholders (written, verbal, in person)
• Manage sensitive matters with a high level of confidentiality.
• Run errands for the company as requested, including personal errands at times.
• Prepare expense reports.
• Provide administrative support to Executives, such as mailing documents for prompt delivery, saving documents in the company file structure, and flagging documents for signature.
PREFERRED ATTRIBUTES:
• Project Organization/Collaboration -track the progress of multiple projects and keep the Executive apprised of bottlenecks/issues.
• Adaptability and flexibility to manage multiple projects and changing priorities
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Detail orientated and strong follow up skills
• Excellent verbal and written communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the Executives' expectations by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.
• Excited about real estate development and urban renewal