Administrative Assistant

We are seeking an Administrative Assistant a well-known, nationally recognized company with long history of excellence spanning over a century. If you have 1-3 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred this role could be a fit for you!

This is a FOUR MONTH Contract position!

Position Summary:

This position is responsible for supporting the timely and accurate completion of all district administration. This includes duties related to payroll, prevailing wage, commission, purchase requests, fleet administration, district mobility devices, EH&S administration, reception/ phone coverage, performs collection related duties, and general administrative duties. Work in a collaborative atmosphere with management to support office functions and initiatives.

Essential Duties and Responsibilities:

• Execute company procedures and systems to maximize operating efficiency and system controls as it relates to district standard operating procedures.

• Work with payroll and managers to ensure accurate payroll processing.

• Responsible for completing required documentation for prevailing wage compliance.

• Work with national EH&S Team to ensure safety policies are being adhered to at the District level.

• Provide backup support for administrative roles within the district including scheduling and reception.

• Work within the District team to provide support to any and all members to ensure the speedy and accurate completion of all team assignments.

• Responsible for working with corporate & providing necessary documentation as requested.

• Check completed work for errors or duplicate information, obtain further information for incomplete documents before submittal or completion of final product

• Complete daily reports as requested

• Other duties as assigned

Minimum Qualifications:

• High School Diploma or General Education Degree (GED)

• 1-3 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred

• Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint)

Experience/Requirements

• Must possess good decision-making skills, be very organized and detail oriented.

• Must have excellent oral and written communication.

• Ability to use discretion. Problem Solving and ability to escalate matters when needed.

• Data analysis and interpretation skills.

• Speed and accuracy with attention to detail.

• Dispatching and scheduling.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to sit and twist; use hands and arms to reach, handle, push, pull or feel; speak and hear. The employee is frequently required to stand and walk.

• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

• Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
#1589

AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.