Accounting Assistant

Job Title: Accounts Payable/Receivable - Accounting Assistant

Department: Finance

Reports to: CFO

Job Type: FT/Year-Round

Classification: Non-Exempt

Pay: Hourly

Job Summary/Responsibilities

The Accounting Assistant will ensure timely and accurate payments of accounts payable/receivable under the CFO's management. The position is responsible for adhering to policies and procedures for the accounting function of The Hermitage Member's Club.

• Manages accounts payable using accounting software and other programs.
• Preparing all invoices for payment while ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Establishing and maintaining relationships with new and existing vendors
• Processing transactions and performing account duties such as account maintenance, recording entries and reconciling accounts, bank statements, and credit cards.
• Process and track all ACH notices.
• Work hand in hand with directors, department managers/supervisors to ensure all invoices are accurate and processed accordingly.
• Work closely with HR Manager to account for all housing payments and processes with the employee housing program and H2B visa travel reimbursements.
• Assist with credit application process.
• Other accounting functions as assigned by CFO

Job Requirements/Qualifications

• Previous experience in accounts payable/receivable - HIGHLY PREFERRED
• High School Diploma
• 2+ years accounting and/or collections experience
• Experience with CE (Club Essentials), Excel, Word, Microsoft Office, Yellow Dog, FileZilla
• English
• Basic accounting knowledge - accounts receivable aging reports, journal entries and reconciliations
• Detail oriented, evidence an assertive personality, excellent multi-tasking and organizational skills, excellent oral communication skills and comfortable working in multiple computer systems
• High attention to detail.
• Ability to maintain confidentiality

Physical Demands & Work Environment

• Must adhere to the appearance code of the company.
• Ability to work unsupervised.
• Adhere to the policies and guidelines set forth in the employee handbook.
• Follow all company policies and safety procedures.
• Must be a team player and promote a positive, safe work environment.

The Hermitage Club at Haystack Mountain is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.