Payroll Clerk

PAYROLL CLERK
Part-Time 20-30 Hours per week
Kalamazoo, MI

SUMMARY:

The Payroll Clerk ensures accurate and timely completion of all payroll related activities on a timely basis. Works with People Operations and Accounting teams to facilitate process improvements to payroll software system and payroll processes. Communicates with employees and leaders to ensure accurate payments of any kind and resolve discrepancies or ambiguities.

This position is a part-time FLSA non-exempt position. While needs may vary week to week, it requires at an average of 20-30 hours per week with the ability to work more if necessary.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Pays employees by calculating pay and deductions and issuing checks.
• Maintains payroll information by collecting, calculating, and entering data into the payroll system, as well as retrieving data when necessary.
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer’s social security, unemployment, and workers compensation payments.
• Communicates payroll deductions to retirement administrators for 401(k) plans and other pre-taxation savings plans.
• Assist with monthly, quarterly, or year-end calculations of bonuses and other salary-based compensation.
• Resolves payroll discrepancies by collecting and analyzing information and interacting with People Operations.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures, and reporting needed changes.
• Maintains employee and data confidentiality and protects payroll operations by keeping information confidential.

MINIMUM REQUIREMENTS:

• High school diploma required; associate’s degree preferred
• Experience working in an office setting
• Previous payroll software experience a plus
• Fundamental Payroll Certification (FPC) and the Certified Payroll Professional (CPP) a plus
• Proficient in Microsoft Office products
• Analytical and detail-oriented
• Ability to work independently and meet deadlines
• Good communication and interpersonal skills
• Team player and ability to collaborate effectively.
• Analytical skills
• Data entry skills
• Analytical and detail oriented
• Deadline-driven
• Problem solving
• Flexibility and adaptability
• Ability to maintain confidentiality.
• General math skills
• Familiarity with financial software
• Familiarity with accounting principles
• Communication skills
• Organizational skills

BENEFITS FOR THIS POSITION INCLUDE:

• CSM Group offers competitive wages and benefits, including:
• Medical, Dental & Vision Insurance
• Generous Vacation Time & Paid US Holidays
• Company 401(k) Matching Contributions
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• Parental Leave Policy
• Short and Long-Term Disability Insurance
• Term Life and AD&D Insurance

Physical Demands - Office

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use the computer, telephone and other office equipment. The employee frequently is required to walk, sit, and talk or hear. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Work Environment - Office

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works in an office environment. For the most part ambient room temperatures, lighting and traditional office equipment are as found in a typical office environment.
This Position Description reflects the position’s essential functions and does not prescribe or restrict the tasks that may be assigned.

CSM Group is an Equal Opportunity Employer (EOE). We celebrate diversity and invite all qualified applicants to apply without fear of judgement and pledge to not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.