Administrative Analyst - Bilingual (English/Spanish)

This is a hybrid position with the expectation to commute to our Madrid office. We offer a flexible work schedule. 

Proficiency in both, English and Spanish is required for this role and, unfortunately, it is non-negotiable at this time. If you don't find a position posted that fits your experience, you can send your resume to jobs@jsheld.com. Please visit our website for a list of our locations.

The Company 

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high-stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.

The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

The Team and Job Summary 

We are seeking an Administrative Analyst to join our Construction Advisory team.  This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the team in Spain. This person will be supporting multiple members of our executive team. The ideal person for this role will need to not only have a strong grasp of administrative tasks, having worked in construction projects, but also be flexible and a strategic thinker able to take on a variety of tasks.

Your main responsibility will be to work within a project team to support our growing business. We are looking for a person with strong Office skills (Excel, Word, PowerPoint, among others) and who is enthusiastic to go deep and support our most demanding projects.

Job Responsibilities 

• Manage project documentation from initial delivery, subsequent deliveries, and follow-up of requested and received documentation.
• Follow-up, control, and management of communications.
• Support documentation and data of the bids and projects, keeping records on the type of projects offered, projects executed, and all miscellaneous data related to the projects.
• Assist in the management of databases of all projects, supporting the process of standardization and continuous improvement of documents, in Word and PowerPoint presentations as well as other systems.
• Collaborate with the team in the continuous improvement of reports, helping in the elaboration and control of information required to obtain the best possible results.
• Assists the project team in the search for relevant data and/or information for the development of the required analysis.

Required Qualifications

• Bachelor’s degree from an accredited college or university or equivalent experience.
• Experience working for construction, engineering or architecture firms.
• Strong written, verbal, and interpersonal communication skills, with a high level of attention to detail and meticulous follow-through.
• Ability to follow directions, multitask, and work both quickly and independently within a framework in which priorities often shift and/or conflict.
• Proficiency in Microsoft Office Suite is required with special emphasis on Excel and with the ability to embrace new technology.
• Willingness to work collaboratively as a team member with a positive, can-do attitude.
• English and Spanish language proficiency (at least C1 level).
• Attention to detail with the ability to work in a fast-paced environment.
• Excellent verbal and written communication skills in both English and Spanish.
• Demonstrated ability to maintain confidential and sensitive information.

Preferred Qualifications 

• Relevant work experience in a professional services organization supporting senior management positions in a large organization.
• Training/Courses in Microsoft Office packages.
• Knowledge of MS Project and Primavera P6.

Physical and Mental Job Qualifications

• Prolonged periods sitting at a desk and working on a computer.  

To be considered for this position, you must have the right to work in Spain. 

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Some of the Benefits We Have Include

J.S. Held understands all of our employees are people and sometimes life needs flexibility.  We work to always provide an environment that best supports and suits our team’s needs.

• Full-time role with a competitive salary.
• Friendly, pleasant, and comfortable working environment: flexible working hours, hybrid work, and modern, well-connected office space.
• Generous Vacation Policy.
• Be part of an international team.
• A path full of potential. We are a company in constant development where individual ideas are always valued.
• Training and development policy.
• A stable and long-lasting position.

50 & Forward: Watch the J.S. Held story from foundation to future

Please explore what we’re all about at www.jsheld.com.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

We welcome applications from individuals with disabilities.  If you are an individual with a disability and would like to request a reasonable adjustment in relation to any of the above, please email jobs@jsheld.com and include “Applicant Adjustment” within the subject line with your request and contact information.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

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