Office Manager/Travel Coordinator

Bridger Photonics, Inc. (Bridger) creates and deploys innovative LiDAR sensors for the Oil & Gas and Industrial Manufacturing industries. Our airborne LiDAR sensors are transforming the way the Oil & Gas industry discovers and manages natural gas (methane) leaks. This opportunity is resulting in significant and rapid growth for our company.

To assist in our growth, we seek an outstanding and motivated Office Manager/Travel Coordinator. This role involves managing the daily operations of the office and coordinating travel arrangements for our staff.

Responsibilities may include, but are not limited to:

• Manage the day-to-day operations of the office, including overseeing administrative tasks, organizing office supplies and equipment, and maintaining office cleanliness
• Oversee building maintenance requests and scheduling
• Build office furniture, set up offices and coordinate office logistics for new hires and existing staff
• Schedule appointments, meetings, and conferences for staff members and external clients, and ensure that they run smoothly
• Act as the first point of contact for visitors and clients, providing a professional and welcoming environment
• Manage travel arrangements, including booking flights, hotels, and ground transportation for staff members and external clients
• Create and maintain travel itineraries, including arranging meetings, tours, and other activities as necessary
• Coordinate with vendors, suppliers, and service providers to ensure that all office and travel needs are met
• Monitor and maintain office budgets, including tracking expenses, reconciling accounts, and preparing reports as needed.
• Provide administrative support to staff members, including drafting and proofreading documents, preparing presentations, and conducting research as needed
• Ability to back up other administrative functions
• Support company event planning and execution

Required Qualifications:

• Minimum of 3 years of experience in office management and/or travel planning.
• Strong organizational and time-management skills, with the ability to multitask and prioritize competing demands.
• Excellent communication and interpersonal skills, with the ability to interact with staff members, clients, and vendors in a professional and courteous manner.
• Proven ability to work independently and take initiative, while also collaborating effectively with team members.
• Proficiency in Microsoft Office Suite and experience with travel planning software and platforms.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience working independently and as part of a team
• Ability to determine work priorities and accomplish goals within limited periods of time while under pressure
• Ability to represent Bridger Photonics in a professional and courteous manner at all times

Preferred Qualifications:

• >3 years office management and travel coordination experience
• Bachelor's degree in business administration, hospitality management, or related field
• Highly organized
• Ability to act with integrity, professionalism, and confidentiality

Additional Information:

• This is a part to full-time, hourly position
• Pay is commensurate with education, experience, and skills
• This position is based at Bridger’s facility in Bozeman, MT and is not a remote work position.
• Limited work from home opportunities may be available
• Bridger Photonics, Inc. is an Equal Opportunity Employer.
• United States Employment Eligibility: Bridger does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.

Benefits

Bridger Photonics, Inc. offers excellent health, dental, and retirement benefits.

Located in the heart of southwestern Montana’s Rocky Mountains, Bozeman, Montana offers unrivaled outdoor opportunities for skiing, hiking, climbing, biking, rafting, and camping. Yellowstone National Park is just a 1 ½ hour drive from our doorstep. Our community also offers an exceptional educational system and many cultural and sporting events. For us, these factors help make Bozeman the ideal place to live and work.