Accounts Payable Specialist / Data Entry

ACCOUNTS PAYABLE & DATA ENTRY SPECIALIST

The Accounts Payable Specialist will be our payable 'GURU'.' They will be responsible for maintaining confident and sensitive information, processing and paying invoices, and reconciling vendor statements. They will be required to have a high level of integrity, build a professional relationship with our vendors, and demonstrate the Phelps culture.

A successful candidate will be knowledgeable of basic accounting principles and procedures. They will be a go-getter, have high attention-to-detail and organization, and will be efficient in their work.

Do you think you would be a fit? Apply today! We can't wait to meet you!

POSITION DETAILS AND WORK ENVIRONMENT

This position is a FIVE DAY work week, Monday through Friday, 8:30am-5pm. This position will require long periods of sitting, but it will require some standing, bending, lifting (up to 40lbs at times), and pushing/pulling when assisting with some of our tasks.

ESSENTIAL FUNCTIONS

• Accurately review, code and process vendor invoices on a daily basis
• Process check requests and expense reports on a regular basis
• Maintain confidential and sensitive information
• Perform monthly reconciliations
• Perform data entry associated with accounts payable
• Reconcile invoice discrepancies
• Initiates ACH batches on weekly and monthly basis
• Matches packing slips with the invoices
• Audit and process credit card bills
• Ensures credit is received for outstanding memos
• Demonstrates ability to communicate appropriately via phone, email, and in person

• Clarify any questionable invoice items, prices, or receiving signatures
• Assist in answering customer calls and directing to appropriate department
• Demonstrate basic knowledge of Phelps products, services, programs, promotional offers for Custom Image
• Assist with other minor office responsibilities and customer service

QUALIFICATIONS

• Knowledgeable of accounts payable and basic accounting procedures
• Detail oriented and comfortable with numbers
• Proficient with Microsoft Office applications (Word, Excel, Outlook)
• Fast Learner - able to quickly learn new accounting software
• Excellent attention to detail, organization & time management
• Demonstrate high level of integrity

EXPERIENCE/WORK EQUIREMENTS

• 2+ years of experience in a position in office setting
• Associates Degree preferred but not required

BENEFITS

Paid Holidays Paid Vacation 401(k) with Company Match Health Insurance Dental Insurance Vision Insurance Company Paid Life Insurance Flexible Work Hours Company Paid Lunches - 1x per month! Employee Assistance Program