Accounts Payable/Receivable

BENEFITS

• Competitive Health, Dental and Vision Offering
• Paid Holidays, Vacation and Sick leave
• 401K Plan with match
• Professional Development
• Many other company perks
• Pay Range $23-$25 hourly (Depending on experience)

GENERAL JOB SUMMARY

The Account Specialist invoices customers and manages the associated cash receipts.     

CORE AREAS OF RESPONSIBILITY

1. Accounting Accuracy
2. Timeliness
3. Administrative Duties

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

1. Problem solving and ability to meet deadlines
2. Strong oral and written communication skills
3. Proficient in data entry and Microsoft Office Suite
4. Preferred experience with Sage and Acumatica Accounting Software
5. Preferred experience with construction billing.
6. Understand the methods, practices and terminology used in bookkeeping and financial record keeping
7. A positive attitude when faced with challenges
8. Able to interface with customers and all levels of personnel within the company
9. Work in an organized and proactive manner

EDUCATION AND EXPERIENCE 

An associate degree in accounting/finance or a minimum of five (5) years of experience in Accounts Receivable/Payable, preferably in the construction industry.

PHYSICAL DEMANDS AND REQUIREMENTS

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to talk and listen
• Frequently required to sit, stand, walk, reach, and use hands, arms and fingers
• Prolonged periods sitting at a desk and working on a computer; largely sedentary role
• Constantly moving, walking, stooping, kneeling, crouching, or crawling
• Routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

CORE AREAS OF RESPONSIBILITY

• Accounting Accuracy
• Prepares work to be accomplished by gathering and sorting documents and related information.
• Experience in Construction with handling Lien Releases is a must HAVE 
• Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
• Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices.
• Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments.
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains accounting ledgers by posting account transactions.
• Verifies accounts by reconciling statements and transactions.
• Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments.
• Maintains financial security by following internal accounting controls.
• Secures financial information by completing database backups.
• Maintains financial historical records by filing accounting documents.
• Contributes to team effort by accomplishing related results as needed
• Accountable for entering all billings in Workforce Go/Acumatica

1. Timeliness

• Complete billings within billing deadlines
• Review accounts receivable (A/R) aging for past due accounts and discrepancies
• Notify customers of past due invoices and obtain payment status

1. Administrative Duties
   • Maintain records of all billings and supporting documents
   • Update and manage A/R reports
   • Assist accounting department with various accounting and administrative tasks