Payroll Auditor (Santa Rosa)

POSITION TITLE: Payroll Auditor

REPORTS TO (TITLE): Controller

DESCRIPTION OF POSITION:

Responsible for validating employee timecards, preparing payroll audit reports, EPOB reports and tracking employee statistics

KEY RESPONSIBILITIES:

· Reviews time cards for accuracy and validates payroll time against schedules

· Notify department supervisors of any missed time clock punches for their staff and tracks timely correction of missed punches.

· Monitor timecards for employee missed or late meals. Ensure missed meal penalties are correctly applied per state law. Educate department supervisors and/or employees on rules for missed/late meals to avoid future violations and penalties.

· Monitor timecards for accurate use of timeclock punches vs. manual punches added by manager. Educate department supervisors and/or employees on rules for using the timeclock to avoid future manual entries.

· Run periodic reports detailing staffing vs. patient census ratios, overtime, double time, and Missed Meals. Help identify problem areas and track improvements.

· Monitor contract employee timecards to ensure efficient use of contract staff. Identify any issues with overtime/double time or call-offs for contract staff. Review invoices from contract staff agencies for accuracy and code to correct departments.

· Monitor attendance records including absenteeism, tardiness, and call-offs.

· Acts as backup to Accounting Specialists for AP and Payroll Processing duties.

· Performs related duties, as requested.

· Upholds the Organization's ethics and customer service standards.

Requirements

POSITION Requirements:

Knowledge and Experience:

· High School diploma or equivalent required. Bachelor’s degree preferred.

· 2 years healthcare experience in accounting and/or payroll highly desired.

· General knowledge of Federal and State employment and wage laws.

· ADP, UKG Payroll system and Doc Link experience helpful.

· Experience with managing complex and detailed records.

· Health care industry preferred.

· Expert level Microsoft Excel required.

Skills and Abilities:

· Maintains confidentiality of patients at all times

· Sensitivity to and willingness to interact with persons of various social, cultural, economic and educational backgrounds.

· Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, Excel and PowerPoint.)

· Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.

· Strong written and verbal communication skills.

· Ability to work independently and as part of a team.

· Good judgment, problem solving and decision-making skills.

· Demonstrated commitment to working collaboratively as well as possessing the skills to lead, influence, and motivate others.

· Ability to work in a fast-paced, expanding organization.

Physical Requirements:

While performing the duties of this job, this position is frequently required to do the following:

· Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time.

· Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population.

· Give and follow verbal and written instructions with attention to detail and accuracy.

· Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information.

· Vision: see details of objects at close range.

· Coordinate multiple tasks simultaneously.

· Reach forward, up, down, and to the side.

· Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day.

· Lift up to five (5) pounds.

Benefits

• Medical
• Vision
• Dental
• 401(k)
• 3.5 Weeks Paid Time Off
• $25,000 Life insurance policy is provided at no charge to the employee