2024-2025 Salem Elementary Secretary

Mount Pleasant Community School District Job Title: Elementary Administrative Assistant

Reports to: Superintendent

FLSA Status: ___ Exempt

Status: _X_ Full Time _X_ Hourly

DATE REVISED: April 26, 2021

EXECUTIVE SUMMARY:

_X_ Non-Exempt

___Part Time ___ Salary

To assure the smooth and efficient operation of the school office so that the maximum positive impact on the education of the children can be realized.

ESSENTIAL FUNCTIONS:

Under general supervision of the Principal, the Elementary Administrative Assistant performs the following responsibilities within the overarching framework of the [Insert District Name] mission and vision.

• Performs the usual office routines and practices associated with a busy, yet productive and smoothly run office.

• Greets all visitors courteously and directs or escorts them to the proper person.

• Answers office telephone and responds appropriately to request for information.

• Reports immediately the presence in the building of any visitor who by-passes the office

  and/or any suspicious activity or activity or unusual behavior on the part of the visitor.

• Types a variety of materials such as announcements, letters, student's records, memos,

  etc.

• Coordinate and file all parental notes and excuses.

• Maintains a regular filing system.

• Registers all new students planning on attending the elementary building.

• Turn in proper reports to the Superintendent's Secretary.

• Distributes all copies of informational letters to parents, lunch menus, etc. to proper

  places.

• Maintains cumulative student records as required.

• Keeps daily attendance and all student information in the computer program up to date

  in accordance with all Iowa State regulations. (i.e., data used for Project EASIER, BEDS,

  Perkins, etc.)

• Handles first aid of students that come to the office.

• Accepts constructive criticism and suggestions and seeks to improve each performance

  responsibility.

• Cooperate with and work in a courteous manner with co-workers and personnel.

• Demonstrate a positive attitude toward school, students and job and communicate the

  same to the community.

• Maintain confidentiality in the school operation.

• Adhere to applicable state and federal laws, rules and regulations, board policies and administrative rules.

• Assumes other such duties and responsibilities as may be assigned by the Principal.

  KNOWLEDGE SKILLS AND ABILITIES DESIRED:

  Preferred Education and Licensure:

• An earned high school diploma.

• Working knowledge of basic office procedures and the operation of common office

  equipment and machines.

• Other qualifications as the Board may find appropriate and acceptable.

  Additional Education and Licensure to Consider:

• Possess a valid driver's license

Knowledge and Skills:

• Demonstrates strong organizational and communication skills

• Demonstrates proficiency in typing.

• Ability to apply problem solving strategies to issues involving daily work

PHYSICAL REQUIREMENTS: Physical Activity

Amount of Time Frequently (33%-65%)

X X

X X

Stationary Position Moving
Talking
Hearing

Handling Reaching
Typing
Repetitive Motion Balance

Lift 0-10 Pounds
Lift 11-25 Pounds
Lift 26-50 Pounds
Lift Over 50 Pounds Operate Motor Vehicle

Occasionally (1%-32%)

X

X X X X

Constantly (66%-100%)

X X X X

X

WORKING CONDITIONS: Working Conditions

School Hours Indoors Outdoors Evenings Weekends

TERMS OF EMPLOYMENT:

Occasionally (1%-32%)

X X X

Amount of Time Frequently (33%-65%)

Constantly (66%-100%) X
X

Salary and work year to be established annually by the Board.

EVALUATION:

The Technology Director will be evaluated by the Principal at least annually in accordance with law, board policy, and the preceding job description.

EQUAL EMPLOYMENT OPPORTUNITY:

It is the policy of the Mount Pleasant School District not to illegally discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age, marital status, sexual orientation, and gender identity in its employment practices.

The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts the Board's right to assign or reassign duties and responsibilities to this job at any time unless restricted by law or a negotiated contract.

Signature of Supervisor: ______________________________ Date: _______________ Signature of Employee: ______________________________ Date: _______________