Office Manager

Job Summary:

Promote and advertise Willie’s Distillery, Inc., our brand, products and events through public relations, networking, Constant Contact, websites and email. Provide clerical/office support to the management and sales and production teams.

Essential Duties and Responsibilities and Expectations:

25% of time

• Office support – Answer phone, field email and questions, print labels, case inserts, file and order supplies. Complete other duties as assigned

20% of time

• Coordinate in-house events – Work with vendors, project numbers for attendance, supplies. Set up lunches, find entertainment, food and all other working parts of events. Organize bottling parties, call volunteers, off-site events and sponsorships.

15% of time

• Advertising – Create, print and hang up posters for music and special events, put in newspaper or on radio. Produce and update sell sheets and other marketing materials, including mailing them to out of town sales staff. Constant contact, taking photos, work with chamber.

10% of time

• Public relations – Build relationships with people, get them excited about our products and company. Answer questions and invite people to visit our tasting room and try our spirits.
• Give Distillery tours and fill in as needed in Tasting Room.

10% of time

• Packaging and shipping – Drop off and pick up mail. Wrap bottles and other items to be sent to distributors, sales staff, etc. Prepare shipping labels through FedEx or USPS online.
• Compile multiple sales quotes and schedule accordingly.

20% of time

• Software data entry – Whiskey Systems, Distillery website & Sales Force
• Organize upstairs, event bins/supplies and keep meeting ready.
• Keep office space in view of public tidy.
• Other duties as assigned
• Assist Managing Accountant

Minimum Qualifications (Experience/Education):

·        High school diploma or GED

·        Valid driver's license with clean and insurable driving record is required

·        Ability to pass a State of Montana approved Safe Serve Certification

·        Successful completion of background verification and checks, if needed

·        Must be 21 years or older

Competencies or Knowledge, Skills and Abilities (KSA’s):

·        Must have a positive attitude, great attendance record, ability to multi-task, attention to detail

·        Outstanding communication skills

·        Ability to take and accurately follow directions

·        Team oriented and require little or no supervision

·        Ability to do basic math

·        Cash handling skills a plus

·        Must be able to work alone or with others

·        Ability to learn, understand and follow state and federal liquor laws

·        Self-motivated and result oriented with a positive outlook

Physical Demands & Working Conditions:

·        Ability to regularly lift and move up to 50 pounds

·        Ability to sit at a computer for extended periods of time

·        Flexibility of schedule is required, such as evening and weekend shifts

·        Ability to work in a sometimes noisy and extremely busy conditions

·        Ability to work special events on and offsite