Administrative Assistant - Full-time

Description

**Must have an active DOE Q or active DOD Top Secret to apply!***

Leidos is hiring a full time Administrative Assistant to support the National Nuclear Security Administration (NNSA) B61-12/B61-13 Life Extension Programs (NA-125.1).  This individual, within NA-125 (Office of Stockpile Modernization), is responsible for a wide range of administrative assistant duties in support of the B61-12/B61-13 Federal Program Manager (FPM) and other Federal and contractor staff as assigned.  The successful candidate will use advanced computer skills to streamline processes, manage executive schedules, as well as compile briefings, reports, track actions and coordinate other taskings for the B61-12/B61-13 Programs.  The position requires experience exercising mature judgment and making independent decisions in accordance with established policies, rules and procedures.  The work performed under these programs is in support of the successful achievement of goals related with a long term, multi-billion-dollar program within the National Nuclear Security Administration (NNSA) Office of Defense Programs.

Location: This position is full time in Albuquerque, NM at the NNSA-ABQ/John Gordon Complex and will collaborate and coordinate with their counterparts in NA-125, NA-12, etc. as required. 

Responsibilities include:

• Ability to manage executive schedules, multiple meetings, and working in classified and unclassified environments; arrange classified and unclassified conferences and meetings.
• Maintaining classified document receipts and hand carry approval memoranda.
• Managing work orders in support of onboarding process, setting up office space, equipment, office supplies and support for new personnel.
• Processing Visit Requests (i.e., security clearances, Sigma access, etc.).
• Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.
• Managing facilities support and office space requests.
• Developing and presenting training material, keeping track of certification renewals and training requirements.
• Assisting NA-125.1 Federal staff with briefings, uploading, and filing materials for slide presentations.
• Working with NA-125.1 Federal and contractor staff to oversee deliverables and actions due to NA-125 management, etc.
• Managing a wide range of administrative assistant duties (travel, calendars, correspondence, organization charts, telephone lists) in support of the office.
• Utilize ConcurGov travel system to manage and track division travel expenses on a high level.
• Manage Foreign Travel Management System requests and arrange foreign travel.                                       
• Managing physical security of classified safe and administering security procedures for access to controlled areas.
• Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.
• Facilitating senior management correspondence and communication including preparing memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports using the DOE eDOCs system.
• Maintaining awareness of and competence in headquarters initiatives for communication and information sharing.
• Maintaining attention to detail in a multi-project work environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.
• Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules, and procedures.
• Ability to create and maintain programmatic filing system that complies with DOE Orders and NARA requirements.
• Ability to work in a team environment, interacting with a range of federal and contractor staff.

Required Education, Experience & Clearance:

• Active DoD Top Secret clearance and/or an active DOE Q clearance
• High school diploma with 5+ years of related experience, of which 3 years are working in classified and unclassified environments, including handling classified documents and electronic files
• Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management
• Detail oriented, professional demeanor with strong organizations and proven interpersonal skills
• Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications
• Proficiency in Adobe Acrobat Pro with particular emphasis on creating forms, editing correspondence, and preparing documents for e-signature.
• Experience with administering security processes that ensured security and integrity of classified systems, hardware, and data in accordance with established procedures
• Experience in mailing and/or transmitting classified materials
• Experience maintaining physical security of classified safe, including all content, from creation through destruction in accordance with and in compliance with applicable regulations
• Must have understanding of policies and procedures applicable to support NNSA programs
• Must be self-starting, possess an ability to work in a highly dynamic environment, and have an ability to interface with a broad range of federal and military senior staff and leadership. 

Preferred Qualifications:

• Experience working in government, DoD, DOE, or military environment
• Nuclear weapons program experience
• Courrier orders

While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.