Payroll Specialist

Job Purpose

The Payroll Specialist ensures timely and accurate pay to employees, disbursement of taxes to federal, state, and local authorities, and submission of deductions related to 401(k), Health Savings, and other benefit plans. The Payroll Specialist will report directly to the Accounting and Payroll Supervisor and will work closely with staff and management across all departments within the company. The key objective for this position is to maintain employee payroll records and files, process timely and accurate payroll, prepare and analyze various reconciliations, and perform general bookkeeping related to payroll. The ability to multitask and prioritize assignments with minimal oversight is required. A strong passion for precision and efficiency will guarantee success.

Tasks

• Process and issue employee paychecks and statements of earnings and deductions
• Compute wages and deductions and enter data into payroll software system
• Compile employee time and payroll data from timesheets and other records
• Review time sheets, wage computations, and other information to detect and reconcile payroll discrepancies
• Validate new hire data properly uploaded from HRIS system into the payroll system
• Verify attendance, hours worked, and pay adjustments, and post information onto designated records
• Record employee information, such as exemptions, transfers, and resignations, to maintain payroll records
• Issue and record adjustments to pay related to previous errors or retractive increases
• Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions
• Process funding for 401(k), HSA, and Flex plans
• Record payroll journal entries to the general ledger
• Processes invoices for all benefit-related fund transfers and payments in ERP
• Keep informed about changes in tax and deduction laws that apply to the payroll process
• Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance
• Complete all state-level applications for withholding and unemployment accounts
• Reconcile quarterly and annual payroll tax filings
• Respond to local, state, and federal inquiries, garnishments, and verification including but not limited to unemployment filings
• Prepare year-end W2 and ACA form reconciliations
• Maintain all spreadsheets to support payroll
• Generate, review, and distribute management reports
• Assist with other accounting related duties as assigned
• Maintain high ethical standard regarding work requirements and strict confidentiality of company and employee information

Qualifications

• Required Education: Associate Degree
• 3-5 years' accounting experience
• Paylocity and/or ADP experience a plus
• Proficient in Microsoft Office Suite (Excel, Outlook Word)
• Ability to thrive in a fast-paced atmosphere under tight deadlines
• Comfortable working on a team and independently
• Strong problem-solving and analytical skills
• Excellent capacity for time management
• Superior communication, listening, and interpersonal skills
• Self-motivated and possess the drive to succeed

Equal Employment Opportunities

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