Document Specialist - Mailroom

Description:

• Track delivered checks and packages.

• Sort incoming mail.

• Prepare files for scanning – remove all staples, paperclips, evaluate legibility of pages and document any variations; verify all materials in the record belong to the name of record

• Use scanning equipment to convert paper record documents to an electronic format

• Index record number into document management software

• Maintain extensive knowledge of Document management system to troubleshoot errors.

• Maintain process and documentation of document destruction procedure.

• Manage vendor invoices

• Mailing daily batch invoices created by system cycles.

• Oversee and maintain mail room equipment warrantees and maintenance

• Keep the mailroom organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space

Additional Skills & Qualifications:

• Verbal and oral communication skills: Document processor should be able to communicate effectively with colleagues, receivers, and the management to avoid errors in sending mails

• Computer operating skills: The processor needs to be able to use the computer for record keeping

• Multitasking: The processor will be more efficient in his/her work if he/she can take on various tasks at the same time and complete them without errors

• Ability to work under pressure: The work at the mailroom requires meeting deadlines, therefore, the processor should be able to handle the pressure that comes with it

• Organizational skills: The processor should be able to arrange their work schedule and the mailroom in such a way that will promote their efficiency on the job

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.