Administrative Assistant / Project Administrator (AEC Industry)

Established in 1996, NOVA was originally founded to provide Environmental Consulting, Geotechnical Engineering, and Construction Materials Testing and Inspection services to the design and construction community, largely in the southeastern United States. Since our founding, NOVA has added additional service lines such as Facilities and Building Envelope, Forensics, Municipal and more. We are dedicated to providing a wide variety of projects and services with an emphasis on collaboration and safety. We offer a stimulating and inspiring work environment where our employees are recognized for their efforts and achievements and are mentored for professional growth.

NOVA Engineering is looking for an Administrative Assistant to join our team in Buford, Georgia. This position will provide administrative and business support to a team of engineers and field technicians specializing in structural and forensic engineering services.

Duties:

• Assist clients and employees throughout the team; Maintaining calendars, coordinating extensive appointments, domestic travel and planning meetings.
• Collaborate with marketing, accounting and operations departments to ensure workflow processes throughout the team.
• Assist with editing and drafting of project invoices on a monthly basis.
• Administer office services to achieve efficient and economical operations.
• Assist with accounts payable.
• Assist with proposal preparation for formatting and text
• Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources.
• Responsible for financial processing, including timesheet, expense reports, work orders and draft invoicing.
• Proofread work to assist technical and managerial staff.
• Maintain department supplies through accurate inventory and purchasing.
• Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner.
• Maintain department and personnel certification and pre-qualification records, submitting applications and updates as required to keep current.
• Set up projects, budgets and eventual billing.
• Email invoices to clients.

Skills/Qualifications:

• 3+ years of administrative experience, preferably in the Engineering, Construction, or Architectural industry (strongly preferred).
• Solid knowledge of basic office procedures.
• General understanding of revenue recognition (work in progress and unbilled reports).
• Excellent computer skills (Microsoft Office software and the ability to learn NOVA’s internal software, including Metafield and Deltek Vantagepoint).
• Strong communication skills, both verbal and written
• Strong attention to detail and ability to check own work.
• Fluency and Efficiency with Microsoft Office applications including Word, Excel, Outlook and Teams.
• Experience with Deltek Vision or Vantagepoint software preferred, but not required.

Check out our Perks:

In addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits:

• Comprehensive group medical insurance, including health, dental and vision
• Opportunity for professional growth and advancement
• Paid time off
• Company–observed paid holidays
• Company paid life insurance for employee, spouse and children
• Company paid short term disability coverage
• Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection
• 401K retirement with company matching of 50% on the first 6% of employee contributions
• Wellness program with incentives
• Employee Assistance Program

NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.

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