Lufthansa Technik People & Travel Coordinator in Aguadilla, PR | 933285868

Hours	Full-time, Part-time
Location	Aguadilla, Puerto Rico

Job Description

Position Title:

People’s & Travel Coordinator

Organization:

Lufthansa Technik Puerto Rico (LTPR)

Department:

People’s Department

FLSA Classification:

Non-Exempt (Hourly)

EEOC Job Category

(5) Administrative Support Workers

Revision Date:

September 11, 2023

Position’s Connections

Position of the direct supervisor

Head of People’s Department

Positions of the direct subordinates

None

Description of the Position

Responsible for the coordination of administrative tasks at department level, including business travel arrangements, in compliance with company policies and procedures.

Essential Responsibilities

Enters data in the HRIS system and keeps it up to date.
Assists People Business Partner in all functions, as required.
Prepares periodic reports, including assigned PD metrics.
Coordinates induction process and facilitates orientation to new employees, contractors, network employees, customers, and others, as needed.
Prepare new employee packages and employee files.
Coordinates pre-employment processes (background check, badges, I-9, education, employee number, etc.) and related invoices.
Completes and distributes change forms and obtains necessary approvals.
Coordinates exit interview process, completes any necessary documents, perform required notifications, and ensure company property is returned.
Process employment certifications and completes forms, as requested.
Updates and maintains the information about personal data of the employees.
Enroll employees in benefits plans and programs. Supports benefits and wellness initiatives.
Provides services and orientation to employees and follow up as needed.
Maintain employee files up to date, including inactive files.
Prepares and distributes messages for the employees on the notice boards.
Perform messenger duties and HR Walks, as requested.
Coordinates employee activities/events, including site tours.
Organize and coordinate all activities related to business travel, as assigned.
Participates in internal and/or external meetings, negotiations, committees, teams and others, as assigned.
Participates in internal as well as external audits (government, company, FAA, customer, etc.), as needed.
Supports the work of other colleagues in the team and HoPD, including back-up to payroll.
Coordinates assigned vendors, including agreements and manage complaints, as needed.
Comply and ensure compliance with company policies and procedures, as well as local and federal laws and regulations.

Other Responsibilities

Maintains working area clean and organized.
Comply and ensure compliance with company policies, procedures, local and federal regulations.
Perform other tasks and projects, as requested.
Ensure adherence to compliance culture requirements.

Education, Skills, and Competencies

Bachelor’s degree in Human Resources Management or related.
0-1 years minimum experience
Fluent in English and Spanish (both written and spoken).
Excellent computer literacy. (HRIS, Microsoft office).
Valid PR Driver’s License
Communication skills, self-organization skills and ability to work under pressure.
Ability to maintain confidentiality of records and information.
Ability to prioritize, plan and multitask effectively.
Preferable knowledge of local and federal labor laws and regulations.
Basic understanding of HR concepts and processes and systems in areas such as staffing, compensation, benefits, employee relations, etc.

Working conditions

Office environment. This job operates in a professional office environment.

This role routinely uses standard office equipment such as computers, phones, photocopiers, fax, scanner and filing cabinets.
Extended hours, holidays and weekends work are required as needed, and the employee should be prepared to work outside of standard business hours when necessary to meet organizational needs.
The workspace may range from a desk in an open layout cubicle, a private office or working remotely from home.
Being a international company, there will be a linguistic diversity.
The temperature will be in a comfortable range. Sometimes it may be colder than normal.
Available to travel abroad

Physical Demands (if applicable)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, squat, bend, and talk and hear.
Must be able to use a computer keyboard, mouse, and office equipment.
Specific vision abilities required by this job include close vision, distance vision and color vision and ability to adjust focus.
Sitting for Extended Periods: the job requires prolonged periods of sitting at a desk or computer.
Computer Use: the position involves extensive computer use, including typing, using a mouse, and staring at a screen for extended periods.
Lifting and Carrying: the job requires lifting or carrying items, even if they are relatively light, like office supplies, files, or equipment.
Repetitive Motions: there are repetitive motions involved, such as typing, filing, or data entry.
Standing or Walking: While office jobs are generally sedentary, there may be occasions when standing or walking is required, such as during meetings or when using office equipment.
Communication Skills: communication is essential in an office setting. Include any relevant requirements for speaking, listening, and effective communication.

This job description reflects management’s assignment of essential functions; it does not exclude or restrict the tasks that may be reasonably assigned.

Declaration of familiarization with the job description and its acceptance

I, ____________________________________, hereby acknowledge that I have received, read, and thoroughly understand the job description provided to me for my position. I have had the opportunity to discuss and clarify any questions I may have had regarding the job responsibilities, duties, and expectations associated with this position.

Signature: _____________________________________________ Date: _______________________

Supervisor: ____________________________________________ Date: ________________________

People & Travel Coordinator

About this job

Job Description

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