Administrative Specialist

Essential Functions

· Analyzes and/or compiles reports for use in functional areas. Receives, analyzes, compiles, and summarizes information from other departments/sources, which may include data entry. Performs varied tasks within a department. Coordinates information or processes/procedures using independent assignments.

· Originates own correspondence and reports. Typically prioritizes and determines work methods and resources for assignments. The work, not subject to audit or check, requires considerable accuracy and responsibility. Mistakes are difficult to detect, may adversely affect relationships inside and outside the company, and could involve significant cost.

· Researches and prepares reports and correspondence in technical administrative areas. Ability to understand and apply mathematical calculations and concepts involving fractions, decimals and percentages, etc. Uses solid editing and proofreading skills in composing the format and content of technical documents.

· Distributes and/or relays information to other departments, internal and external customers. Supervisor or others may provide suggestions for handling unusual or nonrecurring transactions.

Minimum Education/Experience/Physical Functions (indicate minimum education, skill requirements, certifications, type and/or years of experience and physical functions required for the position)

High school diploma or equivalent required. Excellent communication, interpersonal, and organizational skills. Knowledge of office equipment and computer software (Word, Excel, PowerPoint, etc.). Excellent understanding and application of proper punctuation, spelling, and grammar. Ability to compose correspondence, research and prepare documents. Excellent proofreading skills.

This position requires in-depth knowledge of a functional area of the organization. Requires the ability to handle multiple projects/process simultaneously in order to successfully meet guidelines and deadlines.

Scope (describe scope of responsibility, including financial and/or numerical measures as appropriate)

The scope of this position includes performing complex and varied tasks in support of one or more functional areas. Work consists of many different tasks based on related standard procedures, normally within one work group or department. Amount of time spent performing limited secretarial responsibilities in support of a functional area will be no more than 15%.

Work is defined by supervisor, and some assignments are organized by the incumbent. Incumbents are assigned work that is varied but still involving limited responsibilities.

May periodically assist supervisor or others in changing work procedures or designing new work procedures affecting others beyond this immediate position.

Core Competencies

Adaptability, Collaborating, Communication, Customer Orientation, Initiating Action, Managing Work, Quality Orientation