Document Controller

Job Overview:

We are seeking a highly organized and detail-oriented individual to join our team as a Document Controller. The successful candidate will play a pivotal role in maintaining efficient document control procedures and systems. The primary responsibilities include reviewing, scanning, and organizing MTRs, assembling Data Books, and ensuring consistency in formatting documents. Proficiency in spreadsheets and word processing is essential, along with the ability to assign document numbers, codes, and metadata for easy retrieval.

Key Responsibilities:

Review and Scanning:

Thoroughly review documents for accuracy and completeness.

Utilize scanning equipment to digitize hardcopy documents, ensuring proper indexing and storage.

Data Book Compilation:

Compile comprehensive Data Books by systematically organizing relevant documents.

Ensure that Data Books meet organizational standards and requirements.

Spreadsheets and Word Documents:

Demonstrate proficiency in creating and editing spreadsheets and word documents.

Familiarity with spreadsheet functions and formatting to support effective data management.

Document Formatting and Editing:

Review, edit, and format documents to maintain consistency and adherence to organizational standards.

Collaborate with various departments to ensure documents meet specified guidelines.

Document Control Procedures:

Establish and maintain document control procedures and systems.

Regularly update procedures to align with evolving organizational needs and industry standards.

Metadata Management:

Assign document numbers, codes, and metadata to facilitate efficient retrieval and tracking.

Implement and manage a systematic approach to metadata maintenance.

Qualifications:

Bachelor's degree in a relevant field or equivalent work experience.

Proven experience in document control or a related role.

Proficiency in Microsoft Office Suite, particularly in spreadsheet and word processing applications.

Strong organizational and time-management skills.

Attention to detail and a commitment to maintaining high standards of document accuracy.