Sales & Inventory Management Assistant

Fruit World is a fresh and creative produce sales company with a vision to keep family farms thriving into future generations. We specialize in growing and shipping organic and conventional citrus, and organic stone fruit, grapes and more, focusing on high flavor and unparalleled customer service.

The Sales and Inventory Management Assistant is responsible for supporting the sales team and handling general administrative, accounting support and compliance duties.

Job Responsibilities

Sales Support

● Process and input orders into sales software and various online portals

● Coordinate booking freight and transportation for shipments

● Compile and send order/shipment support documents (confirmations of sale, passings, etc.) to customers

● Assist in compiling and formatting sales reports

● Update weekly quote sheet and sales email to customers

● Send information to growers and packing houses as needed (daily open orders reports, BOL, etc)

● Book the transfer of products between packing houses

● Handle some sales accounts, if desired

● Provide excellent customer service

Inventory management

● Communicate with our packing houses and maintain accurate inventory on a daily basis, working collaboratively with the Grower and Supply Operations Manager as needed

● Input inventory into sales/inventory management software

● Review physical inventory reports from packing house partner(s)

● Research and reconcile inventory discrepancies

● Maintain and create new product and field codes in inventory software

● Maintain master pack style and UPC spreadsheet

Compliance

● Prepare for annual organic certification audit

● Send Fruit World organic and packing house food safety certifications to customers as they are renewed

● Maintain database and records of supplier and packing house certifications (organic, food safety, etc)

Administrative

● Answer general phone line and field consumer questions

● Support remote accounting functions

● Calculate and submit grower/commodity assessments

● Other duties as assigned

Requirements

At least 2 years of experience in office operations or sales support

● High school diploma/GED required

● Experience in the produce industry and/or logistics is preferred

● Demonstrated history of excellent written and oral communication skills, ability to develop and maintain good working relationships

● Organized, accurate, and capable of taking direction and providing support to multiple people

● Ability to handle and prioritize multiple tasks and demonstrate solid time management skills while working in a fast paced environment

● Extremely dependable and self-motivated

● Strong working knowledge of MS Office, Google Business suite, Adobe Acrobat and experience with customer and inventory management systems

● Ability to occasionally work overtime hours and Saturdays

● Strong commitment to Fruit World’s mission and values

Benefits

Medical, Dental, Vision

Life Insurance

Paid Vacation

401k with 4% match

Fitness Stipend