Leasing Administrator

DESCRIPTION: MetroNational is looking for a self-motivated Leasing Administrator to join its growing leasing team. The Leasing Administrator will work closely with the VP of Office Leasing. In this multifaceted position, the candidate will be involved in multiple directives including organizational management, transaction coordination, and marketing endeavors. This role is also critical in bridging our leasing team with our in-house legal, design, construction, finance, accounting, and property management teams to move deals along to full execution and be an integral point of contact for these departments when inquiries and assistance are requested. This position is ideal for a people-oriented, energetic individual with a sincere interest in advancing in the commercial real estate industry and promoting and marketing our family-owned real estate firm.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(LEASING)

• Work with the leasing team to compile and comprehend deal terms for legal to generate lease documents, including generating proposals and lease requests.
• Work with legal on deal terms negotiated in proposals to generate lease documents.
• Input deals into the VTS system, request budgets, work letters, exhibits, etc. and send for approvals.
• Monitor deal activity and update lease requests accordingly.
• Review proposals, lease documents and commission agreements before sending to brokers and tenants.
• Generate commission agreements for execution.
• Work with in-house departments (legal, design, accounting, construction, property management, etc.) to compile information and help with their requests.

(MARKETING)

• Monitor lease space availability and update CoStar, VTS Market and availability spreadsheet accordingly.
• Develop and maintain a tenant database to track progress/historical data.
• Place marketing boards in vacant spaces and communicate with the property managers if spaces need attention.
• Assist with the opening of suites and coordinate tours to ensure prospects have access to the spaces.
• Walk properties and vacancies to become familiar with the MetroNational properties.
• Attend marketing meetings & work on marketing projects.
• Create marketing brochures and other materials to showcase various inhouse presentations.

(ACCOUNTING)

• Process broker and test-fit invoices. Monitor progress via the Nexus accounts payable system.
• Process corporate credit card and vendor receipts.
• Generate quarterly variance reports & budgets.

EDUCATION AND REQUIRED EXPERIENCE:

• College degree and/or 2+ years of related experience; a combination of business-related coursework and lease administrative experience.
• Commercial real estate leasing background is encouraged.
• Texas Real Estate Sales Agent (or Broker) License is preferred (or applicant should have equivalent in-house experience).

SKILLS, QUALIFICATIONS, AND OTHER REQUIREMENTS:

• Must be a motivated, people oriented individual able to work with multiple personality types.
• Ability to overcome communication differences to maintain effectiveness and relationships.
• Ability to effectively present information and respond to questions from groups of managers and clients.
• Must be able to understand and communicate effectively with tenants, vendors, clients, and employees.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to solve practical problems and utilize commercial real estate terminology and practices.
• Must be able to quickly determine what is necessary and relevant in all situations.
• Excellent at forging trusting and respect-based relationships with coworkers and is equally worthy of earning coworker’s trust and respect.
• High desire to learn and be receptive of teaching received.
• Proficient in the use of personal computer and Microsoft applications including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat as well as real estate technologies and applications.
• Must quickly learn procedures and new skills in a proficient manner with minimal teaching and reinforcement.

ABOUT METRONATIONAL

MetroNational is a private, family-owned real estate investment, development, and management company located in Houston whose core interest is the Memorial City mixed-use development. The cornerstones of its business philosophy are teamwork, loyalty, integrity, and professionalism, which have led to winning several awards:

• Houston Chronicle Top Workplaces

• Houston Business Journal Healthiest Employers

• Houston Business Journal Best Places to Work

• Cigna Well-Being Award

• American Heart Association Fit-Friendly Worksite

• Mother-Friendly Worksite