Payroll Technician PT

Summary

Position will be responsible for processing payroll for the staff in the various entities, assisting with daily operations within the finance department through direct participation in business processes. The position will work with the team in establishing, documenting, and maintaining procedures and control processes for payroll.

Principal Duties and Responsibilities

Specific duties and responsibilities:

Payroll Administration

• This is a Part- time fully remote position but applicant MUST live in North Carolina.
• Maintain payroll information using Third Party software to process all payrolls and prepare required reports in a timely manner.
• Generate reports that include summaries of earnings, tax deductions, etc and ensure data is accurately reported.
• In depth knowledge of payroll tax reporting and requirements, and state and federal payroll regulations.
• Understanding of the calculations behind payroll liabilities, including federal and state income and social security tax, etc to ensure calculations are accurately reported.
• Resolving payroll discrepancies and answering any employee payroll queries.
• Maintaining all payroll operations according to company policies and procedures.
• Ensure correct preparation of W-2 forms annually and prepare adjustments/corrections if needed.
• Responsible for reviewing the accuracy of the payroll journal entry from the payroll system.
• Review and reconcile monthly benefit invoices and statements.
• Reconciles accounting system for annual leave accrual plans for year-end audit.
• Work closely with Human Resources staff to resolve payroll issues.
• Reconcile monthly benefit accounts at the end of each month as needed.
• Provide customer service to all employees regarding applicable payroll procedures and methods; interpret and explain rules and regulations; answer questions and resolve issues in a timely manner.
• Always maintain strict confidentiality and exhibit discretion.

Department Management

• Maintains appropriate internal controls and efficient financial procedures.
• Perform additional procedures as requested to support the annual audit process.

Other Financial Responsibilities

• Comply with Accounting and organizational policies and procedures.
• Report all out-of-compliance or unsafe activities to supervisor.
• Other relevant duties as assigned.

Core Competency: Cultural Awareness

Staff understands the impact of his/her personal belief system on delivery of services and appropriately adjusts personal performance to ensure cultural sensitivity in interactions with others.

Supervision Responsibilities:

None.

All employees have the following expectations:

• Mission: Contribute to and enhance company mission
• Organization: Prioritize and plan work responsibilities appropriately
• Professional Development: Attend and/or successfully complete all required trainings and meetings
• Timeliness and Accuracy: Perform quality work within given deadlines and expectations with or without direct supervision
• Professionalism: Comply with all applicable policies, practices, and procedures; report all out-of-compliance and unsafe activities to supervisor; interact professionally with other employees, volunteers, families, children, and the community
• Teamwork: Serve effectively as a team contributor on all assignments
• Communication: Utilize effective communication skills both verbally and in writing; provide effective feedback and is receptive to feedback
• Leadership: Work independently while understanding the necessity for communicating and coordinating work efforts with other appropriate individuals
• Cultural Competence: Is sensitive to the cultural, ethnic and religious views of the children and families served, and in community and public contact.

Education and Experience Requirements

• Minimum 2 years’ experience in a Payroll capacity in North Carolina preferred.
• Minimum high school diploma or equivalent, some college or technical training required.
• Working knowledge and ability to apply professional standards of practice for payroll in job situations.
• Must be highly organized, professional, with good decision-making skills, and be able to communicate effectively.
• Must be able to successfully navigate office technology and computer systems related to the job functions as well as possess exceptional written and verbal communication skills.
• Must be proficient in MS Office including: Outlook, Word and Excel.
• Must demonstrate a high level of confidence and professionalism.
• Must be culturally sensitive to children and families and support cultural diversity throughout the program.
• Must have a valid North Carolina’s Driver’s license and able to travel throughout our service area.
• Must submit to and pass pre-employment drug screening, criminal, HCPR and driving checks.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands and fingers, handle or feel objects, tools, or controls, talk, and hear. The employee is frequently required to reach with hands or arms, stand, walk, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specifics vision abilities required by this position include close, distance, color, and peripheral vision, depth perception, and the ability to adjust focus.