HR REPRESENTATIVE

POSITION SUMMARY

The Human Resources Representative coordinates all personnel-related matters concerning the Hospital’s employees. This includes recruitment, interviewing, hiring, benefits administration, orientation, policies and procedures, job descriptions, continuing education, wage and salary administration, coordination of performance reviews, maintenance of personnel records, and compliance with state and federal employment laws and regulations. In addition, the HR Specialist is responsible for maintaining the approved departmental budget and working with administration to resolve any budgetary issues.

In addition to the above duties, the HR Representative prepares payroll for Hospital employees on a bi-weekly basis, including preparation of various payroll reports and payment of payroll taxes, as needed.

SUPERVISOR

Director of HR and/or Administrator

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• To perform this job successfully, an individual must be able to perform each key function satisfactorily.
• Each category will be assessed on performance measurements of appropriateness, efficiency, effectiveness, and timeliness.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the key functions.

Job Functions

1) Maintains patient, employee, physician and corporate confidentiality; respects the rights, privacy and property of others.

2) Assumes responsibility and accountability for individual knowledge, skill, performance and behavior in accordance with hospital policies and procedures.

3) Demonstrates initiative in personal/professional and educational development.

4) Balances payroll to general ledger on a regular basis.

5) Processes payroll liabilities.

6) Treats co-workers with dignity and respect and provides them with support and assistance. Does not speak negatively about a co-worker.

7) Communicates concerns to the appropriate person(s) to resolve problems and issues.

8) Maintains all employee payroll deductions. Gets all proper signatures and verifies insurance information.

9) Submits all wage garnishments

10) Assists and recruit applicants for all positions by posting employment ads internally & online.

11) Prescreens and interview applicants for all positions and forwards qualifies candidates to Department Manager for final interview.

12) Performs reference & background checks on potential employees, by telephone or in writing.

13) Processes new employees for payroll and benefits; informs new employees of all pertinent information.

14) Conveys all necessary insurance information to employees and assists them with questions, processing enrollment forms and arranging for payroll deductions of premiums.

15) Plans and conducts new employee orientation.

16) Assists in the implementation and regular updating of personnel policies and procedures.

17) Develop and maintains up-to-date job descriptions and performance evaluations.

18) Assists in the maintenance and administration of the Hospital’s wage and salary administration program; monitors salary increases recommendations as they are received to ensure compliance with merit increase guidelines.

19) Maintains compliant and orderly, systematic employee records and files.

Job Functions

20) Advises Managers of schedules for employee performance evaluations; follows up on delinquent or inconsistent evaluations.

21) Advises Managers on matters of Federal & State employment law as they pertain to interviewing and hiring process and employer/employee relations.

22) Provides legal matters within the area of human resource responsibilities.

23) Ensures compliance with local, state, and federal regulations, such as EEO, FLSA, ERISA, ADA, FMLA, CEU’s and CME’s.

24) Audits personnel files and employee information as necessary to assure files are current.

25) Performs other associated duties as directed by the Administrator.

ADDITIONAL RESPONSIBILITIES

• Seek out external resources through conferences, workshops, etc. as necessary.
• Share professional knowledge with hospital staff, board members, and administrator.
• Comply with HIPAA regulatory requirements.
• Adhere to the hospital’s philosophy, mission, and policies and procedures.
• Support the hospital’s goals and objectives, especially those relating to Quality Assurance / Performance/Improvement (QAPI)

POSITION QUALIFICATIONS

MINIMUM QUALIFICATIONS

• Must have a thorough general knowledge and understanding of human resources functions.
• Must also possess general knowledge of federal and state laws pertaining to human resources.
• Must have ability to work effectively with all levels of management and employees and the ability to deal effectively with applicants and referral sources.
• Must be a self-starter with good people and communication skills. Attention to detail is essential.
• Must maintain confidentiality of all personnel matters.
• Previous experience with payroll processing
• A good understanding of payroll procedures, taxes, etc.

EDUCATION AND/OR EXPERIENCE

• High school graduate or equivalent required.
• Bachelor’s degree in HR Related field preferred.

LICENSURE/CERTIFICATION

• PHR or SHRM-CP Preferred

LANGUAGE SKILLS

• English is the primary language of the Hospital.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Ability to write reports, business correspondence, and policy/procedure manuals.
• Ability to effectively present information and respond to questions from groups of board members, managers, physicians, clients, customers, employees, and the public.

MATHEMATICAL SKILLS

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to compute ratio, percent, rate, as well as the ability to create and interpret graphs.

REASONING ABILITY

• Ability to apply common sense understanding to carry out instruction furnished in written, oral, and/or diagram form.
• Ability to define and solve problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in statistical or diagram form and deal with several abstract and concrete variables.

INTERPERSONAL SKILLS

• Demonstrates active listening techniques.
• Gains support through effective relationships.
• Treats others with dignity and respect; seeks feedback.
• Demonstrates honesty and integrity at all times in care and use of patient and hospital property.
• Demonstrates and understands the importance of and respect for the rights, dignity and individuality of each patient in all interactions.
• Demonstrates respect for co-workers and responds to the needs of patients by complying with hospital policies.

CONTINUING EDUCATION

• Attend in-service training sessions, facility meetings, and continuing educational opportunities appropriate to responsibilities.
• Attend continuing education required for maintenance of professional certification or licensure.