Executive Assistant

Creating extraordinary experiences resulting in Raving FANS !

Duties:

• Work directly with CEO on a day-to-day basis
• Manages executives’ schedule and acts as liaison for CEO with primary clients and bankers/investors
• Prepares information, research and reporting
• Keep the CEO office organized and office supplies in stock
• Plans/organizes and implements events such as meetings, business luncheons, or client dinners
• Arranges travel, accommodation, itineraries, manages office supplies, monitor press activity
• Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
• Maintains clerical duties, taking memos, photocopying, organizing digital documents
• Plan employee team building activities. ?
• Performs various administrative functions in support of the CEO to assist in the achievement of effective and efficient operations.
• Performs daily trip/hours KPI for all stations including reporting out and follow-up with leaders who are over their trip/hours KPI goal.
• Manage all station office supply orders to ensure spending is within budget.
• Assists in the completion, collection, and assembly of information for special projects and programs, as assigned.
• Assists and conducts research, gathering statistical information to provide a written response.
• Schedules and organizes all corporate sponsored functions, community outreach, and assists station leaders with planning and funding employee recognition events.
• Trains others in use of software, equipment, and other office systems.

Qualifications:

• Position requires an associate degree with a minimum of five to seven years executive secretarial experience or a bachelor’s degree with a minimum of three years executive secretarial experience, preferably in a multi-location, fast-paced environment.
• Must be highly proficient in MS Office products and mobile technology
• Must be highly proficient in oral and written communications, able to work independently, handle multiple tasks, be very organized, and be a self- starter.
• Must have considerable knowledge of office practices and procedures.
• The ability to handle sensitive issues in confidence is essential.
• Must possess a positive attitude, be customer service focused, and be able to work well with others in a team environment.
• Must have schedule flexibility and ability to be on call outside of work hours